Administrative Assistant 3: Omak|Hybrid Apply
Description
*This is a non-permanent opportunity that is expected to last up to 12 months.*
This Position is expected to work a hybrid schedule, with one day of telework and four days at the WorkSource office Omak. Final schedule will be determined by the supervisor.
The ideal candidate for this Administrative Assistant 3 position should be capable of performing administrative functions, providing coordinated support, developing office processes and procedures, arranging staff travel and training, preparing correspondence, and acting as a telecommunications and technical support liaison.
They should also be able to coordinate personnel recruitment, track performance evaluation schedules, maintain time sheets and leave requests, and provide fiscal administrative support. This includes supporting budget preparation, monitoring expenditures, verifying financial records, and managing equipment and supplies. The candidate should be highly organized, detail-oriented, proactive in their duties, with excellent communication skills.
Duties
Perform administrative functions and provide coordinated support throughout Central Region as needed. This includes:
- Assist in developing and implementing office processes and procedures (including ESP network access, building access, IT Remedy tickets)
- Gather and compile data; maintain data files for programs; compile and complete projects, reports and special assignments.
- Arrange staff travel and training; maintain supporting documentation.
Provide higher-level personnel and payroll administrative support.
- Coordinates personnel issues such as recruitment, selection appointment, and promotion.
- Track and monitor performance evaluation schedules.
- Review and inform supervisors of updated and new policies or procedures; manage performance notices and annual reviews.
Provide fiscal administrative support; maintain equipment and supplies. This includes:
- Support budget preparation; process research, monitor and track expenditures; review, process and verify program documents and financial records.
- Monitor equipment and supply needs; prepare estimates; place orders; receive and stock inventory. Track surplus and transfer of equipment.
Please click here to request a complete detailed description of the position and its duties.
Qualifications
- High school graduation or GED AND Three years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work.
- OR Formal education will substitute year-for-year for experience.
OR a combination of education and/or relevant experience
Special Requirements/Conditions of Employment:
- Must be able to pass an Unemployment Insurance (UI) Claim & Benefit Information Review.
Please submit only the required documents as noted below and ensure all Personal Identifying Information (PII) such as Social Security numbers etc. are edited out of your materials for privacy.
Please submit your Cover Letter, and Resume with your Online Application through the \\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\"Add Attachments\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\" field. A resume will not substitute for the \\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\"work experience\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\" section of the application or vice versa. Applications with blank fields, or supplemental question responses with comments such as \\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\"see attachments\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\" may be considered incomplete.
Supplemental Information
Our agency's mission and values drive every decision that we make, determine how we interact with others, and are at the core of who we are. Our values are Belonging, Love, Equity, Stewardship, and Access. We understand that a work environment that respects your work/life balance is key; that's why many of our positions are eligible for flexible work schedules and teleworking opportunities. Through support, value, and trust, our employees are empowered to grow and develop into their best self.
Opportunity for All
We strive to create a working environment that includes and respects cultural, ethnic, racial, religious, sexual orientation, and gender identity diversity. Women, racial and ethnic minorities, people with disabilities, people over 40 years of age, people with religious beliefs, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.
The Employment Security Department is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals with disabilities.
If you are a person needing assistance in the application process, if you need this job announcement in an alternate format, or if you have general questions about this opportunity, please contact Caleb Baldwin or at 253-306-2999 or the Talent Acquisition Team, Washington Relay Service 711. If you are having technical difficulties creating, accessing, or completing your application, please contact careershelp@des.wa.gov or (360) 664-1960 or toll free (877) 664-1960, Washington Relay 711.
This recruitment may be used to fill additional agency-wide positions in accordance with Article 4 of the WFSE Collective Bargaining Agreement.
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