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Administrative Assistant 5 (AA5) - Olympia

In Western Australia United States

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Administrative Assistant 5 (AA5) - Olympia   

JOB TITLE:

Administrative Assistant 5 (AA5) - Olympia

JOB TYPE:

Full-time

JOB LOCATION:

Olympia Western Australia United States

JOB DESCRIPTION:

Description



Our vision is to ensure that Washington states children and youth grow up safe and healthythriving physically, emotionally and academically, nurtured by family and community.
\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\"

Job Title: Administrative Assistant 5 (AA5)
Location: Olympia, WA - This is a full-time position/flexible/hybrid
Closes: Thursday, February 15th, 2024
Salary: $4,282 - $5,756 Monthly
Note - This recruitment will be used to fill two positions

We're looking for two (2) Administrative Assistant 5's to join our team to support the Financial & Business Services Division.
If you want to utilize your fine-tuned administrative experience to support an agency with a common goal of eliminating child and youth outcome disparities based on race and ethnicity, apply today!

Click here to learn more about DCYF.


The Opportunity:
Our first Administrative Assistant 5 position provides confidential support to the Deputy Chief Financial Officer (DCFO), serving as the principal assistant with delegated authority to accomplish their administrative responsibilities and assignments.


Our second Administrative Assistant 5 position provides confidential support to the Deputy Chief Financial Officer of Operations (DCFOO), serving as the principal assistant with delegated authority to accomplish their administrative responsibilities and assignments.


Both of these positions could potentially support all areas within the Financial and Business Services Division within DCYF.


Some of what you will do:
  • Establish and monitor performance goals for areas under the DCFO/DCFOO
  • Exercise signature authority on administrative matters.
  • Develop and maintain the DCFOs/DCFOO confidential administrative files.
  • Assist the DCFO/DCFOO with activities related to operational management, process improvement, and performance management.
  • Serve as the primary point of contact on behalf of the DCFO/DCFOO, acting as the liaison between the DCFO/DCFOO with internal, as well as external stakeholders and partners.
  • Research, analyze, and tracks records in support of the DCFO/DCFOO Offices.
  • Coordinate and facilitate the on-boarding and off-boarding of staff to include acting as the liaison with helpdesk, facilities, telecommunications, IT, and other agency support personnel.
  • Process and maintain confidential records including employee investigations, grievances, hearings, disciplinary actions, and performance appraisals.
  • Work with hiring managers on HR processes to ensure compliance with policies and procedures for maintaining personnel files.
  • Create and maintain supporting performance review documentation for employee evaluations and retention efforts.
  • Coordinate personnel issues such as recruitment, selection, appointment, and promotion within the division.

Required Qualifications:
  • Two (2) years as an Administrative Assistant 3
OR
  • One (1) year as an Administrative Assistant 4
OR
  • The equivalent combination of education and experience.

In addition to those required qualifications, our ideal applicant will also have some or all of the following:
  • A Bachelors degree in business administration, public administration or closely allied field.
  • Three (3) years of administrative or supervisory experience.
  • Previously demonstrated proficiency in the Microsoft Office Suite.
  • Previously demonstrated in-depth knowledge of government organization and administrative procedures; government functions; office methods and procedures.
  • Previously demonstrated ability to identify opportunities for process improvement.
  • Previously demonstrated ability to communicate effectively, both in writing and in speech.
  • Ability to prioritize work for self under competing priorities, handle short deadlines, remain calm under pressure and work independently in a complex environment.

How do I apply?
Complete your applicant profile and attach the following documents:
  • Letter of interest describing how you meet the specific qualifications for this position
  • Current resume detailing experience and education

Supplemental Information:
The Department of Children, Youth, and Families (DCYF) was created to be a comprehensive agency exclusively dedicated to the social, emotional, and physical well-being of children, youth, and families regardless of race, ethnicity, sexual orientation, or other socioeconomic factors.
We believe our workforce should reflect the communities we serve and are actively searching for candidates that reflect that diversity.


This recruitment may be used to fill multiple vacancies.


This position is included in the supervisory bargaining unit represented by the Washington Federation of State Employees (WFSE).
For more information: https://wfse.
org/

If you have any questions pertaining to this recruitment or if you would like to request an accommodation throughout the application/interview process, contact Veronica Jones (Talent Acquisition Specialist) at veronica.
jones@dcyf.
wa.
gov.
If you're experiencing technical difficulties creating, accessing or completing your application, call NEOGOV toll-free at (855) 524-5627 or email support@neogov.
com.


2024-00743

Position Details

POSTED:

EMPLOYMENT:

Full-time

SALARY:

5756 per year

SNAPRECRUIT ID:

S-1707129427-f4d238021b100085acadd2cdc45830cb

LOCATION:

Western Australia United States

CITY:

Olympia

Job Origin:

jpick2

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Description



Our vision is to ensure that Washington states children and youth grow up safe and healthythriving physically, emotionally and academically, nurtured by family and community.\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\"

Job Title: Administrative Assistant 5 (AA5)
Location: Olympia, WA - This is a full-time position/flexible/hybrid
Closes: Thursday, February 15th, 2024
Salary: $4,282 - $5,756 Monthly
Note - This recruitment will be used to fill two positions

We're looking for two (2) Administrative Assistant 5's to join our team to support the Financial & Business Services Division. If you want to utilize your fine-tuned administrative experience to support an agency with a common goal of eliminating child and youth outcome disparities based on race and ethnicity, apply today!

Click here to learn more about DCYF.

The Opportunity:
Our first Administrative Assistant 5 position provides confidential support to the Deputy Chief Financial Officer (DCFO), serving as the principal assistant with delegated authority to accomplish their administrative responsibilities and assignments.

Our second Administrative Assistant 5 position provides confidential support to the Deputy Chief Financial Officer of Operations (DCFOO), serving as the principal assistant with delegated authority to accomplish their administrative responsibilities and assignments.

Both of these positions could potentially support all areas within the Financial and Business Services Division within DCYF.

Some of what you will do:
  • Establish and monitor performance goals for areas under the DCFO/DCFOO
  • Exercise signature authority on administrative matters.
  • Develop and maintain the DCFOs/DCFOO confidential administrative files.
  • Assist the DCFO/DCFOO with activities related to operational management, process improvement, and performance management.
  • Serve as the primary point of contact on behalf of the DCFO/DCFOO, acting as the liaison between the DCFO/DCFOO with internal, as well as external stakeholders and partners.
  • Research, analyze, and tracks records in support of the DCFO/DCFOO Offices.
  • Coordinate and facilitate the on-boarding and off-boarding of staff to include acting as the liaison with helpdesk, facilities, telecommunications, IT, and other agency support personnel.
  • Process and maintain confidential records including employee investigations, grievances, hearings, disciplinary actions, and performance appraisals.
  • Work with hiring managers on HR processes to ensure compliance with policies and procedures for maintaining personnel files.
  • Create and maintain supporting performance review documentation for employee evaluations and retention efforts.
  • Coordinate personnel issues such as recruitment, selection, appointment, and promotion within the division.

Required Qualifications:
  • Two (2) years as an Administrative Assistant 3
OR
  • One (1) year as an Administrative Assistant 4
OR
  • The equivalent combination of education and experience.

In addition to those required qualifications, our ideal applicant will also have some or all of the following:
  • A Bachelors degree in business administration, public administration or closely allied field.
  • Three (3) years of administrative or supervisory experience.
  • Previously demonstrated proficiency in the Microsoft Office Suite.
  • Previously demonstrated in-depth knowledge of government organization and administrative procedures; government functions; office methods and procedures.
  • Previously demonstrated ability to identify opportunities for process improvement.
  • Previously demonstrated ability to communicate effectively, both in writing and in speech.
  • Ability to prioritize work for self under competing priorities, handle short deadlines, remain calm under pressure and work independently in a complex environment.

How do I apply?
Complete your applicant profile and attach the following documents:
  • Letter of interest describing how you meet the specific qualifications for this position
  • Current resume detailing experience and education

Supplemental Information:
The Department of Children, Youth, and Families (DCYF) was created to be a comprehensive agency exclusively dedicated to the social, emotional, and physical well-being of children, youth, and families regardless of race, ethnicity, sexual orientation, or other socioeconomic factors. We believe our workforce should reflect the communities we serve and are actively searching for candidates that reflect that diversity.

This recruitment may be used to fill multiple vacancies.

This position is included in the supervisory bargaining unit represented by the Washington Federation of State Employees (WFSE). For more information: https://wfse.org/

If you have any questions pertaining to this recruitment or if you would like to request an accommodation throughout the application/interview process, contact Veronica Jones (Talent Acquisition Specialist) at veronica.jones@dcyf.wa.gov. If you're experiencing technical difficulties creating, accessing or completing your application, call NEOGOV toll-free at (855) 524-5627 or email support@neogov.com.

2024-00743

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