Our business is here to remake the world of pre-owned luxury jewelry. We use our expertise, technology and connections to get jewelry sellers the absolute most for their jewelry. We are passionate about quality, sustainability, and the valuation of finely crafted jewels.We are an international group of people that are not only passionate about our work but about each other and our customers. Our flat hierarchy and organizational structure create an open environment where all feel comfortable to voice ideas, and we love the smart, creative minds of people who take pride in what they do.The Administrative Assistant will assist the jewelry buyers with clerical, operational, and reception duties. What You’ll DoManage client appointment and submission pipeline using software platformsGreet clients with a friendly and positive attitude, check-in, escort client to buyer room, offer refreshmentsReceive and initiate client calls and follow-up with clients via phone, text, and e-mailAssist with inbound phone volume for clients calling in across the country with questions about any of our CIRCA locations (comfortability with fielding 30+ phone calls each day).Update data from appointments and submissions, including personal and purchase informationManage incoming inventory and product shippingCreate and distribute daily reportsAssist in maintaining the office environmentWho You Are A strong, and kind communicator with professional direct verbal & written skillsAbility to work cross functionally with different teams and company stakeholdersHighly organized with the ability adapt to changing business needs and ability to manage multiple moving parts Self-motivated and results-oriented, strategic thinker with an ability to learn, contribute, and are willing to take full ownership over Seller Support What You Have3+ years of administrative or related experience required, luxury goods industry or consumer goods industry preferredBachelor or Associate degree preferredPrevious diamond and jewelry experience a plusExcellent interpersonal skills with the ability to cultivate good working relationships both internally and externallyHighly organized, detail oriented and customer focusedProficient in Microsoft Office applications, especially ExcelAbility to lift up to 20 lbs, this is a very mobile job which requires being on your feet and moving items around the office if neededAbility to work in Boca Raton, Florida on a weekly basis from 9 AM-6 PM (exact schedule will vary based on office location needs)Ability to travel within a 35 mile radius of Boca Raton office to assist other locations (Aventura, Coral Gables, Palm Beach)What We’ll Give YouA supportive, inclusive culture in an organization that values your contributionsOpportunities for personal and professional growth through work experience and mentorshipAn attractive and equitable compensation package, including salary and stock optionsA generous benefits program featuring generous PTO, comprehensive medical, dental, vision and other health benefits, 401K plan, commuter program, learning & development resources, health & wellness perks (i.e. free therapy sessions, discounted pet insurance) and so much more