ADMINISTRATIVE ASSISTANT

Temporary-to-Hire role with our client near Burgettstown, PA.

Workplace Type: On-Site

Position Summary

The Administrative Assistant provides high-level administrative, organizational, and operational support to ensure the efficient functioning of the Operations division. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment.

The Administrative Assistant serves as a key liaison between the VP of Operations, internal teams, and external partners while supporting day-to-day administrative activities and coordinating operational tasks.

KEY RESPONSIBILITIES

Administrative Support

• Perform routine administrative duties including data entry, filing, mailing, copying, scanning, and document preparation.
• Maintain and organize both electronic and physical filing systems.
• Receive, sort, and distribute incoming mail and correspondence.
• Maintain office supply inventory and coordinate maintenance of office equipment.

Executive & Operational Coordination

• Coordinate and schedule travel, meetings, and appointments for the VP of Operations and senior management.
• Prepare materials and documentation needed for meetings and presentations.
• Attend meetings as needed to record, prepare, and distribute meeting minutes.

Communication & Liaison

• Serve as a point of contact between the VP of Operations, internal departments, and external partners.
• Respond to and resolve administrative inquiries and requests in a timely and professional manner.
• Handle sensitive and confidential information with discretion.

Event & Office Coordination

• Plan, coordinate, and purchase items for business events, meetings, and company luncheons.
• Assist with organizing internal events and operational activities.

QUALIFICATIONS

Education

• High School Diploma or GED required.

Experience

• Minimum of two (2) years of experience as an Administrative Assistant or Office Administrative Assistant.

Skills & Competencies

• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Ability to prioritize tasks and manage multiple responsibilities effectively.
• High level of professionalism and attention to detail.
• Ability to maintain confidentiality and exercise sound judgment.