Administrative Assistant

A Chicago-based private equity firm partners with middle-market businesses to drive long-term growth and value and is known for its collaborative culture, high professional standards, and commitment to operational excellence.

The firm is seeking an experienced Executive Administrator to provide high-level administrative, data, and office support to senior investment and operations professionals. This role is ideal for a detail-oriented professional with strong judgment, discretion, and organizational skills who can anticipate needs, manage competing priorities, and collaborate effectively across administrative and operations teams.

Responsibilities

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• Provide comprehensive administrative support to senior professionals, including calendar management, meeting coordination, correspondence, and day-to-day scheduling.
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• Proactively anticipate needs, manage competing priorities, prepare materials, and resolve scheduling conflicts with sound judgment and discretion.
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• Coordinate meetings, events, dinners, and complex domestic and international travel arrangements, ensuring thoughtful planning and attention to detail.
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• Prepare and process expense reports, maintain travel documentation, and assist with related administrative tasks.
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• Serve as a reliable point of contact, facilitating communication and ensuring smooth day-to-day operations.
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• Perform accurate and timely data entry across internal systems, maintaining data integrity and supporting reporting, data organization, and basic analysis.
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• Provide general office support, including supply management, shared space organization, meeting logistics, and basic audiovisual troubleshooting for virtual and hybrid meetings.
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• Assist with recruiting, onboarding, internal initiatives, and special projects as needed.
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• Collaborate with administrative colleagues to coordinate coverage, share best practices, and deliver consistent, high-quality support across the organization.
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Ideal Experience

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• 5+ years of experience as an Executive Administrator or Executive Assistant supporting senior-level professionals.
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• Experience in a professional services environment, such as investment management, consulting, or law.
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• Proven ability to support multiple executives while managing competing priorities.
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• Exceptional organizational skills, attention to detail, and follow-through.
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• Strong written and verbal communication skills.
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• Advanced proficiency in Microsoft Office, including Outlook, Excel, Word, and PowerPoint, with comfort using internal systems and databases.
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• Experience with CRM, data management, or tracking systems preferred.
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• Professional, discreet, and trusted with confidential information.
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• Proactive and solutions-oriented, with the ability to anticipate needs.
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• Calm under pressure and adaptable in a fast-paced environment.
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• Collaborative team player who builds strong working relationships.
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Larko is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.