Administrative Assistant

Company Description Martin Insurance Team LTD. is an independent insurance concierge broker dedicated to supporting clients with a full range of insurance needs. The agency focuses on personalized service, helping individuals, families, and businesses navigate coverage options with clarity and confidence. Martin Insurance Team LTD. is a licensed agency operating in Illinois, Indiana, Wisconsin, and Florida, offering access to multiple carriers and products. Team members work in a client-centered environment that values integrity, responsiveness, and professional growth.

Role Description The Administrative Assistant is a part-time, on-site role based in Evergreen Park, IL. This role supports daily office operations, including answering and directing phone calls, greeting visitors, and managing incoming and outgoing correspondence. The Administrative Assistant assists with scheduling appointments, maintaining client records, organizing files, and preparing basic documents and forms. Additional responsibilities include data entry, updating insurance information in internal systems, and supporting brokers with clerical and executive administrative tasks as needed. The role requires consistent, professional communication with clients, carriers, and team members to ensure a smooth office workflow.

Qualifications

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• Strong Administrative Assistance and Executive Administrative Assistance skills, with the ability to support day-to-day office and leadership needs.
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• Professional Phone Etiquette and Communication skills for interacting with clients, carriers, and internal team members.
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• Solid Clerical Skills, including filing, data entry, document preparation, and basic recordkeeping.
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• Proficiency with common office software (e.g., MS Office or similar), email, and digital calendars.
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• Excellent organizational skills, attention to detail, and ability to manage multiple tasks in a fast-paced environment.
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• Dependable, punctual, and able to maintain confidentiality with sensitive client information.
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• Prior experience in an insurance, financial services, or professional office setting is preferred.
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• High school diploma or equivalent required; additional training or coursework in business or administration is a plus.
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