Position Details
Administrative Assistant for Accounting Office Apply
Job Description
Job Description
Benefits/Perks
- Competitive Compensation
- Paid Time Off
- Career Growth Opportunities
Job Summary
S.J. Julian & Co. is a well-established accounting firm seeking a professional and friendly Administrative Assistant to be the first point of contact for clients and visitors. This role plays a key part in ensuring smooth day-to-day operations, providing exceptional customer service, and supporting our team during the busy tax season.
Responsibilities
- Greet clients and visitors in a professional and courteous manner
- Answer and direct incoming phone calls and respond to voicemail messages promptly
- Manage appointment scheduling for accountants and tax professionals
- Monitor and respond to emails sent to the general office inbox
- Handle incoming and outgoing mail and packages
- Receive and log client documents and tax materials; assist with organizing and scanning documents into the system
- Maintain a clean and organized reception area
- Assist with assembling and organizing tax returns and client packets
- Provide administrative support to staff as needed, including data entry, filing, and managing office supplies
- Uphold confidentiality and discretion with sensitive client information
Qualifications
- Prior experience in a receptionist or administrative role, preferably in a professional office environment
- Excellent communication and interpersonal skills
- Strong organizational skills and attention to detail
- Proficiency with Microsoft Office Suite (Word, Outlook, Excel) and general office equipment
- Experience with document management systems or tax software (a plus, but not required)
- Friendly, reliable, and professional demeanor
