Administrative Assistant

Key Responsibilities:

• Manage multiple executive schedules.
• Coordinate complex domestic and international travel arrangements - including meetings, logistics and travel (flights, lodging, ground transportation, necessary conference registrations).
• Use sound judgement and personal knowledge of executives' goals and needs to anticipate and manage future needs and potential issues.
• Process and manage time-sensitive and/or confidential tasks including reports, events, and dinners/ conferences with discretion and accuracy.
• Support purchase order/requisition entry and overall costs management/tracking.
• Provide informational assistance and direct team members to reference policies, websites, IT resources, etc.
• Process expense reports for multiple executives (confirming receipts, amounts, accuracy of charges).
• Perform daily clerical duties such as mail distribution, office supply ordering, business card ordering, etc.
• Provide IT Support and/or input tickets on behalf of executives.
• Manage office space and maintain current seating chart.
• Provide support as needed for other team members in relation to executives' needs/goals/calendar.
• Provide support for on/off-site department events/functions/conferences including scheduling, catering, travel, etc. (general coordination of event(s)).
• Assist the department as needed with administrative and/or project-oriented support.
• Develop and maintain various KPI reports.
• Provide after-hours support in the event of travel emergencies.

Qualifications:

• High capability of managing dynamic and challenging schedules for executives.
• Ability to effectively communicate in person and via email/Teams with Client project team, general contractors, vendors, purchasing groups, etc.
• Competency in Microsoft Office Suite: Word, PowerPoint, Excel, Outlook, Teams, and Copilot.
• Previous experience in event planning.
• Knowledge and experience in the annual budgeting process.

Education/Experience:

• 0 to 10 years of experience in Administrative Assistant role.

TekWissen Group is an equal opportunity employer supporting workforce diversity.