The Administrative Assistant position’s primary responsibility is to assist with office-based responsibilities and projects.

REQUIREMENTS:

• Must be able to read and write alphabeticaly and numericaly
• Some light clerical training necessary
• On the job training; serving as a learner or trainee under the instruction of the manager
• Must be able to provide verifiable references of past work experience

FUNCTIONS:

• Perform and coordinate administrative activities and storing, retrieving, and integrating information for dissemination to staff and clients.
• Use a variety of office equipment, such as fax machines, photocopiers, scanners, and videoconferencing and telephone systems.
• Use computers to do tasks such as create spreadsheets, compose correspondence, manage databases, and create presentations, reports, and documents.
• Use desktop publishing software and digital graphics.
• Purchase supplies and manage areas such as stockrooms or corporate libraries and retrieve data from various sources.
• Keyboarding and answering the telephone.
• Arrange conference calls.
• Review incoming memos, submissions, and reports in order to determine their significance and to plan for their distribution.
• Prepare agendas and make arrangements for meetings of committees and executive boards.
• Conduct research and prepare statistical reports.
• Assist in the payroll process when requested.
• Operate company systems such as UniSea and the Requisition System.