Administrative Assistant

Contract

2 months

Start ASAP (probably 2/23)

Industry- Non-profit, social services (healthcare & employment services), about 300 employees

Hours- 9-5 with 1 hour lunch (35 hours per week)

Location- Onsite daily - Hempstead, NY (must have a car - they have parking onsite)

Must haves:

-2+ years of administrative / front desk experience

-Bilingual (Spanish / English)

-Good communication skills (greet guests & answers phones)

-MS Office

Preferred:

-Non-profit or social services industry

-Associate degree

Job Description:

A non-profit (social services provider) is looking for an Administrative Assistant.

Provide front desk reception duties

Enter new client information in program database for statistical reporting

Use CES database to track clients upon arrival through completion of visit

Schedules all new clients for orientation in coordination with operations staff

Maintain client assessment and appointment information, including client sign-in sheet, WTWCMS and CES Database, appointment rosters, and visitors log

Track and file charts and lists of appointments and other information

Prepare list of clients who fail to report for assessments

Perform photocopying, faxing, filing and typing of program documents; distributes correspondence and reports.

Assist with outreach, coordinating and planning special projects i.e., informational breakfasts and luncheons.

Prepares and sends client and funder mailings and letters; provides accurate invoices to Director

Performs other duties as assigned

Qualifications:

HS Diploma/GED required; Associate's Degree preferred

Excellent communication (oral and written) and organizational skills

Team player with energetic and enthusiastic personality

Proficiency in MS Office (Word, Excel, Outlook)

Bilingual (Spanish / English)