Space Metrics is seeking to fill an Administrative Assistant for one of their clients National Oceanic and Atmospheric Administration (NOAA). In this position, the candidate will be expected to provide administrative support to the federal managers and employees of the organization to which you are assigned. The task is mainly to support the overall objectives of the organization. Position: Administrative Assistant Location: Sandy Hook, New Jersey Position Type: Full Time Job Description The Administrative Assistant position requires strong interpersonal skills to facilitate and handle the daily interactions with the public, external agency personnel, and internal staff. This position also provides technical and professional staff assistance and coordination in support of the various Administrative Services functions. The primary intent of the Administrative Assistant's knowledge, duties, and responsibilities are as follows: Duties/Responsibilities Answer phones, take messages, receive visitors, provide information, and referring calls or visitors to others as appropriate. Route communications to appropriate staff. Mailing/Shipping activities - Receives, sorts, routes and distributes incoming mail, packages, and correspondence to staff. Mails and ships (US Postal, UPS, Fed-Ex). Sends, receives, and distributes electronic mail and telephonic facsimile (FAX) documents. Time and Attendance activities - Timekeeper for Task ensuring proper signatures and maintaining files within web-based system and processing staff timekeeping records accurately on a biweekly basis and tracking telework hours. Travel activities - Working with staff to plan all travel, prepare travel authorizations, and review/prepare all domestic & foreign travel vouchers utilizing NOAA's travel database system and troubleshooting travel and routing issues. Prepare purchase requests via the CSuite system to be shared and approved by Federal staff. Manage service calls on equipment, as necessary. Maintaining an employee emergency contact list and assist Program staff with IRIS emergency notification system as necessary and applicable. Maintaining electronic and paper files for Program staff, as necessary. Work effectively using IT resources, follow applicable IT policies and procedures such as security and appropriate use policies. Foster a safe working environment for all employees through an ongoing focus on safety and health issues. Successfully complete approved workplace safety training. Ensure that any unsafe conditions in the workplace are brought to the attention of management in an expedient manner. Complete NOAA or Task related Training as required or assigned in a timely manner within requested deadlines Format letters, reports, personnel forms, etc. using various types of software. Attend staff meetings, as necessary, take and distribute official meeting minutes, assist in assigning and tracking action items as needed. Performing other administrative duties as needed to support program operations. Display professional appearance/dress code, friendly/welcoming personality, positive attitude, politeness and avoid office scuttlebutt/gossip. Experience/Education: Minimum two (2) year of relevant experience, with up to three years total relevant experience; High School diploma or GED or equivalent. In lieu of a high school diploma or satisfying the total experience requirement, relevant experience, technical school, college courses or other credentials may be substituted based on depth, breadth, and relevance to subject matter. If you are interested in this position, please send me a copy of your latest resume at with the information requested below: Also, please let me know what time/number is best to call to discuss this great opportunity. In case you are not interested in this position, or this is not a right fit for you, please feel free to share this opportunity with your friends/networks or anyone you know who may be interested in this position. Thank you! - Availability to start a new job - Best Rates - Contact # Please don't hesitate to contact me for any question (s) you may have. All employment is decided on the basis of qualifications, merit, and business need.