Title: Administrative Assistant (Legal Department)

Location: Houston, TX 77002

Work Hours: Mon - Fri (8 AM - 5 PM)

Job Type: On-Site

Duration: 12 Months

Description:

• Perform routine office assistant, secretarial and clerical duties
• Confidentiality
• Answer the department phone
• Answer phone for three attorneys, as needed
• Track in-coming mail in the department mail log
• Manage the calendars of two Attorneys and schedule meetings
• Inventory office supplies to prepare orders for purchase and order office supplies
• Send, receive, and distribute faxes
• Create and maintain spreadsheets
• File correspondence, records, and other departmental documents
• Handle written and verbal confidential information
• Assist with scheduling special package delivery and courier services
• Respond to special projects, frequently under deadline conditions

Additionally, we are looking for the following:

• SharePoint or database maintenance (data perspective not IT)
• Very detailed
• Can take complex information to organize the information and create user friendly forms and training materials
• Can utilize the WebEx, Teams, and Zoom
• Can utilize both PC and Mac Computers
• Has advanced excel and word experience (They should test in 90%)
• Has previous work experience in professional environment, preferably legal or senior management
• Can work well under pressure and in a fast-paced environment.
• Is organized, detailed, and self-starter