Position: Administrative Assistant II

Location: Birmingham, AL 35243 (Hybrid)
Duration: 2 Years

Client: Alabama Power

Position Summary

We are seeking an experienced Administrative Assistant II to provide advanced administrative support to a dynamic team. This role requires a highly organized professional who can work independently, manage multiple priorities, and ensure smooth day-to-day operations. The ideal candidate will bring strong communication skills, attention to detail, and a proactive approach to supporting leadership and team objectives.

Key Responsibilities

• Provide advanced administrative support to team members, ensuring efficient and seamless operations
• Independently manage calendars, schedules, and appointments, prioritizing critical tasks and deadlines
• Coordinate and organize meetings, conferences, and events, including logistics, agendas, and follow-up actions
• Prepare, edit, and format documents, reports, presentations, and correspondence with a high level of accuracy
• Conduct research, gather data, and compile reports to support decision-making and strategic planning
• Assist with budget management, expense tracking, and basic financial reporting in accordance with organizational policies
• Handle sensitive and confidential information with discretion and professionalism
• Serve as a primary point of contact for internal and external stakeholders, providing professional and responsive communication
• Support additional administrative and operational tasks as needed

Qualifications

• 6 10 years of progressive administrative support experience
• Proven ability to work independently and manage multiple priorities effectively
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational, time-management, and multitasking skills
• Excellent written and verbal communication skills
• High attention to detail and accuracy
• Experience supporting budget tracking, expenses, or financial reporting preferred
• Professional demeanor with the ability to interact with all levels of an organization
• Commitment to confidentiality and ethical handling of sensitive information

Preferred Skills & Attributes

• Proactive problem-solver with strong judgment
• Ability to adapt to changing priorities and deadlines
• Strong interpersonal skills and customer-service mindset
• Experience supporting managers or leadership teams