Position Details
Administrative Assistant Ii For Faculty Recruited Apply
Description:
Sets up and administers systems and processes for a department. Prepares documents for articles, cases, and presentations which may include proofreading, formatting exhibits and citations. Intermediate or better proficiency in MS Office, and willingness to learn Harvard systems, is required. Supports faculty when they are teaching including preparing handouts for class, coordinating arrangements for class visitors. Participates in proctoring exams. Coordinates audiovisual support for the classroom as needed. Responsible for maintaining information on course website, producing seating charts, updating class lists, etc. Manages complex calendars, scheduling appointments with students and others, making room and catering arrangements as necessary, and preparing documents for meetings. Coordinates complex travel arrangements. Prepares itineraries and documents to facilitate faculty travel. Assesses different itineraries for cost, convenience, and faculty preferences and arranges for travel visas. Prepares and processes expense reimbursements in a timely and accurate manner. Performs basic online research. Obtains books, articles, and other information. Maintains accurate and organized electronic and paper files for faculty. Practices careful version control of all documents with logical naming conventions. Greets visitors as primary contact on faculty member's behalf, and responds to phone calls, faxes, voicemail, and emails in a timely manner. Orders office supplies.
| Union Designation |
Additional Details
- Preferred Pay Rate Range : 32
- Union Designation : Union Eligible
- Report-To Detail : Hybrid - partial time on campus/partial time WFH (working/living in MA).
- Tenure Limit : 3 months
- FLSA Exemption Status : Non-Exempt/OT Eligible
- Required Education : College Graduate
- Required occupational training, certifications or license(s) : None
- Business Title : Faculty Assistant II
- Additional Job Details : Large volume of varied, detail-oriented tasks including but not limited to: plans travel; scheduling; online literature searches; drafts and edits correspondence; edits/proofreads documents; processes reimbursements; coordinates group meeting schedules; helps plan visitors' schedules and special events; filing; orders office supplies; assists with course preparation including updating syllabi, locating books and articles, photocopying, ordering desk copies, maintaining course websites and preparing lecture-related PowerPoint presentations maintaining faculty websites; makes complex international and domestic travel arrangements using Expedia and/or other preferred travel partners; orchestrates meetings of researchers as needed (including coordination of videoconferencing); prepares and submits reference letters; maintains database of references for faculty and inserts correct citations in various publications; edits manuscripts; edits online citation database. Additional duties as assigned.
- Pre-identified candidate's information, including name, email, phone, state/city/zip & pay rate : (No Value)
- Is the worker converting from being a Harvard full-time employee (FTE)? : No
- Role requires identity, I-9 and 3 reference screen (recruited) : Yes
- Role requires identity, I-9 screen (payrolled) : No
- Role requires DMV/driving history screen : No
- Role requires criminal background and sexual offender screening CORI/SORI : No
- Role requires criminal background screen : No
- Role requires 10-panel drug screen : No
- Role requires credit record check : No
- Role requires compliance with Immunization policy. : No
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