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Administrative Assistant II- Special Edcuaction Department 1.0 FTE

In Kentucky United States

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Administrative Assistant II- Special Edcuaction Department 1.0 FTE   

JOB TITLE:

Administrative Assistant II- Special Edcuaction Department 1.0 FTE

JOB TYPE:

Full-time

JOB LOCATION:

Lexington Kentucky United States

JOB DESCRIPTION:

    JobID: 14042

    Position Type:
    Secretarial/Clerical/CLAS - 7762 - ADMINISTRATIVE ASSISTANT II
    Date Posted:
    2/2/2024
    Location:
    Special Education Department
    Closing Date:
    02/16/2024
    TITLE: Administrative Assistant II
    Grade 04
    REPORTS TO:
    SUPERVISES:
    JOB FUNCTION: Perform a wide variety of specialized and responsible secretarial and administrative support duties for an Associate Director, Director, or Superintendent level administrator; organize and coordinate office activities and communications to assist the administrator with assigned functional areas of responsibility.

    DUTIES AND RESPONSIBILITIES:
    • Perform a wide variety of specialized and responsible duties independently in support of functions delegated to an assigned Associate Director, Director, or Superintendent level administrator; interpret and apply rules and regulations as appropriate; perform duties to assist the administrator with administrative detail as appropriate.
    • Coordinate communication between the administrator and District personnel, students, educational institutions, vendors, other outside organizations and the public; obtain and provide information, coordinate activities and resolve problems.
    • Research, review, check, correct and compile a variety of information; verify data for accuracy, completeness and compliance with established procedures; input and retrieve computerized data in computer systems as required.
    • Prepare and maintain a variety of records, logs and files including information of a confidential nature; maintain confidentiality of information and records.
    • Schedule meetings, conferences and appointments for assigned administrator; maintain administrator's calendar; arrange travel accommodations as necessary.
    • Compile information and data for a variety of reports; organize, type and print reports and other written materials related to assigned office functions.
    • Coordinate and compile Board Agenda materials.
    • Respond to requests for information from students, staff and the general public regarding District programs, policies, procedures and regulations.
    • Type a wide variety of materials such as correspondence, reports, contracts, forms, applications, memoranda and other documents.
    • Take and transcribe dictation of minutes, letters and memoranda, including materials of a confidential nature as required by the position; prepare correspondence and memoranda independently or from oral instructions.
    • Operate a computer terminal and microcomputer to maintain records and generate reports, lists and other materials; utilize word processing and other software as required.
    • Receive, process and route mail; order, issue and maintain department supplies, forms and equipment.
    • Train and provide work direction to departmental clerical support staff as assigned; monitor office workflow and assure compliance with established time lines, procedures and standards of quality.
    • Demonstrates the ability to communicate in more than one language or the willingness to learn to communicate in more than one language at a novice level of proficiency.
    • Perform other duties as assigned.
    • Maintain regular attendance.
    KNOWLEDGE AND ABILITIES:

    KNOWLEDGE OF:
    • Modern office practices, procedures and equipment.
    • Record-keeping and report writing techniques.
    • Correct English usage, grammar, spelling, punctuation and vocabulary.
    • District organization, operations, policies and objectives.
    • Oral and written communication skills.
    • Applicable sections of Kentucky Administrative Regulations and other applicable laws.
    • Interpersonal skills using tact, patience and courtesy.
    • Telephone techniques and etiquette.
    • Operation of a computer terminal and a variety of other office equipment including calculator, copiers and dictation equipment.
    ABILITY TO:
    • Perform secretarial and administrative assistance duties.
    • Read, interpret, apply and explain rules, regulations, policies and procedures.
    • Type at an acceptable rate of speed.
    • Take and transcribe dictation at an acceptable rate of speed.
    • Work independently with little direction.
    • Establish and maintain effective working relationships with others.
    • Meet schedules and time lines.
    • Prepare reports by gathering and organizing data from a variety of sources.
    • Work confidentially with discretion.
    • Analyze situations accurately and adopt an effective course of action.
    • Communicate effectively both orally and in writing.
    • Work efficiently with many interruptions.
    • Operate a variety of office equipment including computer terminals, calculator, copiers and other equipment as required.
    • Make arrangements for meetings and conferences.
    • Maintain a variety of files, records and logs.
    • Plan and organize work.
    • Provide work direction to others as assigned.
    PHYSICAL DEMANDS:
    • Work is performed while standing, sitting and/or walking.
    • Requires the ability to communicate effectively using speech, vision and hearing.
    • Requires the use of hands for simple grasping and fine manipulations.
    • Requires bending, squatting, crawling, climbing, reaching.
    • Requires the ability to lift, carry, push or pull light weights, up to 30 pounds
    EDUCATION AND EXPERIENCE:
    • High school diploma or G.
      E.
      D.
      Certificate and four years of responsible secretarial experience involving the use of word processing and record-keeping software.
    Application Procedure:
    Apply online

    Contact: Adam Lietchy (adam.
    lietchy@fayette.
    kyschools.
    us)



    Grade 04

    MUST TAKE AND PASS A BOOKKEEPER, WORD AND EXCEL ASSESSMENT WITH A 75% OR HIGHER.





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Position Details

POSTED:

EMPLOYMENT:

Full-time

SALARY:

41400 per year

SNAPRECRUIT ID:

S-1707246086-2ce640e76e512996fd1191491b3c59c2

LOCATION:

Kentucky United States

CITY:

Lexington

Job Origin:

jpick2

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Administrative Assistant II- Special Edcuaction Department 1.0 FTE    Apply

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    JobID: 14042

    Position Type:
    Secretarial/Clerical/CLAS - 7762 - ADMINISTRATIVE ASSISTANT II
    Date Posted:
    2/2/2024
    Location:
    Special Education Department
    Closing Date:
    02/16/2024
    TITLE: Administrative Assistant II
    Grade 04
    REPORTS TO:
    SUPERVISES:
    JOB FUNCTION: Perform a wide variety of specialized and responsible secretarial and administrative support duties for an Associate Director, Director, or Superintendent level administrator; organize and coordinate office activities and communications to assist the administrator with assigned functional areas of responsibility.
    DUTIES AND RESPONSIBILITIES:
    • Perform a wide variety of specialized and responsible duties independently in support of functions delegated to an assigned Associate Director, Director, or Superintendent level administrator; interpret and apply rules and regulations as appropriate; perform duties to assist the administrator with administrative detail as appropriate.
    • Coordinate communication between the administrator and District personnel, students, educational institutions, vendors, other outside organizations and the public; obtain and provide information, coordinate activities and resolve problems.
    • Research, review, check, correct and compile a variety of information; verify data for accuracy, completeness and compliance with established procedures; input and retrieve computerized data in computer systems as required.
    • Prepare and maintain a variety of records, logs and files including information of a confidential nature; maintain confidentiality of information and records.
    • Schedule meetings, conferences and appointments for assigned administrator; maintain administrator's calendar; arrange travel accommodations as necessary.
    • Compile information and data for a variety of reports; organize, type and print reports and other written materials related to assigned office functions.
    • Coordinate and compile Board Agenda materials.
    • Respond to requests for information from students, staff and the general public regarding District programs, policies, procedures and regulations.
    • Type a wide variety of materials such as correspondence, reports, contracts, forms, applications, memoranda and other documents.
    • Take and transcribe dictation of minutes, letters and memoranda, including materials of a confidential nature as required by the position; prepare correspondence and memoranda independently or from oral instructions.
    • Operate a computer terminal and microcomputer to maintain records and generate reports, lists and other materials; utilize word processing and other software as required.
    • Receive, process and route mail; order, issue and maintain department supplies, forms and equipment.
    • Train and provide work direction to departmental clerical support staff as assigned; monitor office workflow and assure compliance with established time lines, procedures and standards of quality.
    • Demonstrates the ability to communicate in more than one language or the willingness to learn to communicate in more than one language at a novice level of proficiency.
    • Perform other duties as assigned.
    • Maintain regular attendance.
    KNOWLEDGE AND ABILITIES:

    KNOWLEDGE OF:
    • Modern office practices, procedures and equipment.
    • Record-keeping and report writing techniques.
    • Correct English usage, grammar, spelling, punctuation and vocabulary.
    • District organization, operations, policies and objectives.
    • Oral and written communication skills.
    • Applicable sections of Kentucky Administrative Regulations and other applicable laws.
    • Interpersonal skills using tact, patience and courtesy.
    • Telephone techniques and etiquette.
    • Operation of a computer terminal and a variety of other office equipment including calculator, copiers and dictation equipment.
    ABILITY TO:
    • Perform secretarial and administrative assistance duties.
    • Read, interpret, apply and explain rules, regulations, policies and procedures.
    • Type at an acceptable rate of speed.
    • Take and transcribe dictation at an acceptable rate of speed.
    • Work independently with little direction.
    • Establish and maintain effective working relationships with others.
    • Meet schedules and time lines.
    • Prepare reports by gathering and organizing data from a variety of sources.
    • Work confidentially with discretion.
    • Analyze situations accurately and adopt an effective course of action.
    • Communicate effectively both orally and in writing.
    • Work efficiently with many interruptions.
    • Operate a variety of office equipment including computer terminals, calculator, copiers and other equipment as required.
    • Make arrangements for meetings and conferences.
    • Maintain a variety of files, records and logs.
    • Plan and organize work.
    • Provide work direction to others as assigned.
    PHYSICAL DEMANDS:
    • Work is performed while standing, sitting and/or walking.
    • Requires the ability to communicate effectively using speech, vision and hearing.
    • Requires the use of hands for simple grasping and fine manipulations.
    • Requires bending, squatting, crawling, climbing, reaching.
    • Requires the ability to lift, carry, push or pull light weights, up to 30 pounds
    EDUCATION AND EXPERIENCE:
    • High school diploma or G.E.D. Certificate and four years of responsible secretarial experience involving the use of word processing and record-keeping software.
    Application Procedure:
    Apply online

    Contact: Adam Lietchy (adam.lietchy@fayette.kyschools.us)


    Grade 04

    MUST TAKE AND PASS A BOOKKEEPER, WORD AND EXCEL ASSESSMENT WITH A 75% OR HIGHER.




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    Print Version


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