Administrative Assistant II

Role: Administrative Assistant IIOur Vision: RigUp is where the best workers power the world’s most successful projects. We are united by a common mission: to deliver services and technology that fundamentally change how skilled workers and the businesses they serve get hard work done.Job Description:The Administrative Assistant provides administrative, office management, facilities, fleet, and onboarding support for Appalachia Operations new hires. This role serves as a key point of contact for employees, vendors, and corporate support groups to ensure efficient day-to-day office operations across multiple locations. The position provides administrative and operational support that enables efficient office operations, employee support, vendor coordination, facilities management, fleet administration, and onboarding activities across Appalachia Operations.Responsibilities:Administrative & Operational Support:Coordinate meetings, events, and team activities, including room scheduling, catering, and meal arrangementsMaintain email distribution lists, departmental records, SharePoint sites, and shared drive documentationPrepare and distribute permits, reports, binders, presentations, and other operational materialsProvide general administrative support to operations leadership and field personnelOffice & Facilities Management:Serve as the primary liaison for facility-related services, including coordination with C&W ServicesManage office access requests, badge administration, and controlled-area accessMaintain office key inventories and coordinate workspace setup for new employeesEnsure offices, breakrooms, and common areas are properly stocked and operationalPurchasing, Utilities & Vendor Coordination:Process utility payments and manage related records for assigned facilitiesPerform Purchasing Card (P-Card) stewardship, reconciliation, and documentationCoordinate with vendors, service providers, and internal departments to resolve administrative and facility-related issuesManage office supply, coffee, snack, and consumable inventoriesFleet & Asset Coordination:Act as liaison with the Fleet Department regarding vehicle assignments, maintenance, inspections, and availabilityTrack vehicle compliance requirements and maintain fleet-related recordsManage spare vehicle keys and other assigned company assetsEmployee Onboarding Support:Assist with onboarding activities, including office access, badges, workspace preparation, and employee orientation supportCoordinate administrative onboarding requirements with operations leadership and support functionsSkills and Qualifications:Required:High school diploma or equivalent3+ years of administrative, office management, or related experienceProficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, Teams)Strong organizational, communication, and multitasking skillsAbility to handle confidential information with professionalism and discretionPreferred:Experience supporting operations, industrial, energy, or field-based organizationsExperience with P-Card administration, vendor coordination, or fleet supportFamiliarity with SharePoint and document management systemsCore Competencies:Organization & PlanningAttention to DetailCustomer ServiceCommunicationProblem SolvingAccountabilityTime ManagementAbility to Manage Multiple PrioritiesRole Details:Location: Warrendale, PASchedule: Monday- Friday - 40 hoursPay: $25.00 - $30.00/Hr