Administrative Assistant Iii Apply
Job Title: Administrative Assistant
Location: Birmingham, AL 35203
Duration: 12 months
Shift: 1st Shift , Monday to Friday
Job Duties & Responsibilities
- Handling invoice reconciliation and ensuring that the proper supporting documentation is provided, including creating PO revisions and processing invoice holds and communications with contract administrators.
- Assist with the onboarding of underground distribution support and Land Acquisition supplemental workers.
- Provide support for administrative activities associated with projects: scanning and entry of documentation into CRE software (RMS), closing of Fee land files, mailing certified letters, and sending information to Record Center.
- Coordinate the distribution of 1099's to those landowners that received payment for land rights.
- Assist with the communication of CRE information to our internal customers.
- Calendar management, assistance with timekeeping, and other administrative support.
- Scheduling and setting up meetings and lunches.
- Order office supplies, distribute mail, and support overall needs of the floor.
- proactively assist other administrative assistants as needed, coordinate coverage and provide back-up as needed.
- Maintain orderly and organized files, including adherence to retention schedule and archiving of departmental files.
Job Requirements:
- Education Requirements:
- High School Diploma or equivalent required.
Preferred Experience:
- Experience in invoice processing.
- Experience with Accounting software - Oracle - is a plus.
- Experience in Timekeeping is a plus.
- Experience working with Southern Company (or working with a Contractor working for Southern Company) is a plus.
- Experience working in a fast-paced environment.
Knowledge, Skills & Abilities:
- Proficiency in the following areas is required:
- Accounting/Auditing knowledge and skills.
- Taking initiative/self-directed.
- Organizational skills (Ability to multi-task.).
- Time management (Ability to meet deadlines.).
- Analytical skills (Continuous Improvement/Process Improvement).
- Oral communication.
- Detailed oriented.
- Written communication.
- Interpersonal skills.
- Customer focused.
- Computer skills.
- Proficiency in the use of the following computer software is required:
- Microsoft Office suite (Outlook, Word, Excel, PowerPoint).
- Advanced Level in Excel desired (including creating pivot tables, reports, etc.).
- Proficient in the use of the following computer software is preferred:
- Enterprise Solutions (Maximo, MRS, Oracle) desired.
Behavioral attributes:
- Maintain a professional demeanor.
- Always maintain confidentiality of sensitive information.
- Demonstrate flexibility and adaptability to changing priorities and work with a sense of urgency.
- Ability to handle multiple tasks and requests from other departments.
- Ability to work in a team environment with diverse disciplines and backgrounds.
- Able to exercise independent judgment and discretion and able to work with minimal direction.
- Team Player with the ability to maintain a positive attitude and a commitment to providing excellent customer service.
- Self-motivated in job responsibilities.
- Strategic thinker and problem solver.
