Administrative Assistant, Immigration Legal Services Apply
JOB TITLE: Administrative Assistant, Immigration Legal Services
FLSA DUTIES STATUS: Non- Exempt
REPORTS TO: Director of Immigration Legal Services
JOB OBJECTIVE: The Administrative Assistant provides administrative support to the Immigration Legal Services Department (ILS).
This is a Full-Time position for 37.5 hours per week and is paid hourly.
The essential job duties include but are not limited to:
- Serving as the primary contact between ILS staff and clients, callers, walk-ins, and volunteers.
- Answering department phones, taking messages, and distributing information as directed to staff, clients, and callers.
- Providing initial screening of clients for eligibility for legal services offered by
ILS.
- Process-sort incoming/outgoing mail, faxes & courier deliveries for distribution.
- Timely and accurately maintaining client paper and electronic files to support
ILS staff/caseworkers.
- Typing, translation, data entry, copying, scanning, and other clerical duties in support of ILS Staff.
- Assisting ILS Staff as directed with the preparation, translation, delivery and/or mailing of correspondence and documents.
- Assisting ILS Staff with in-person or phone translations as needed.
- Inputting data for agency statistical needs and grant reports.
- Strict compliance with confidentiality standards.
- Strict compliance with agency and departmental policies and procedures.
- Performing other tasks as directed by the ILS Director.
SUPERVISORY RESPONSIBILITIES:
This position does not have supervisory responsibilities.
MINIMUM QUALIFICATIONS FOR CONSIDERATION:
- Fluent in reading, writing, and speaking of Spanish and English.
- High School Diploma or Equivalent
- At least one year of clerical or secretarial experience.
- Legal (and/or immigration) knowledge preferred.
Knowledge, skills, and abilities:
- Ability to communicate with clients and staff in a courteous and professional manner.
- Strong interpersonal skills.
- Excellent organizational and time-management skills.
- Strong attention to detail.
- Demonstrated conflict-resolution and problem-solving skills.
- Flexible and capable of adapting to changing priorities.
- Highly motivated and able to work independently.
- Passion for serving the low-income immigrant community.
- Capacity to deliver culturally competent services and navigate cross-cultural interactions.
- Excellent computer skills: Proficiency in Microsoft Office S and willingness and ability to learn our electronic case management software.
PHYSICAL REQUIREMENTS
This is sedentary work that requires the following physical activities:
- Sitting for long periods of time, walking, finger dexterity, feeling, repetitive motions, talking, hearing, and visual acuity.
- Occasional lifting (up to 10 pounds of computer equipment or paper supplies).
- May be required to travel by car or plane to business events or other company locations. Travel may require prolonged sitting or standing.
- Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation.
WORKING CONDITIONS:
- Normal office environment.
- May be subjected to fast-paced decision making, crisis situations.
- Unless otherwise directed by the ILS Director, work promptly commences at 8:00 AM.
HOW TO APPLY:
- Submit PDFs of your resume and cover letter to mperez@ccaokc.org or through Indeed. Applications will be reviewed on a rolling basis.
NOTE: The above statements are intended to describe the general nature and level of work performed by an employee in this position. These statements are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees in this position.
Nothing in this job description restricts managements right to assign or reassign job duties as required. This job description is not to be construed as a guaranteed contract of employment for a definite period of time.
I have read this job description and understand the duties included in it.
Employee Signature Date
Job Type: Full-time
Pay: From $16.00 per hour
Expected hours: 37.5 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
- No nights
- No weekends
Experience:
- Clerical: 1 year (Preferred)
Language:
- English and Spanish (Required)
License/Certification:
- Driver's License (Required)
Work Location: In person
