Administrative Assistant

About the RolePinnacle Partners is recruiting for a Administrative Coordinator for a direct-hire opportunity in Indianapolis. This position is fully onsite and offers a Monday–Friday schedule from 8:00 a.m.–4:30 p.m. The Central Service Coordinator will support back-office operations, with a strong focus on maintaining accurate paper and electronic files.Key Responsibilities:Maintain paper and electronic grant files, including scanning documents and attaching applications, reports, and other documents to the appropriate electronic filesProvide back-up receptionist coverage, including answering and transferring calls and greeting staff and visitorsProcess UPS mailings, labels, postage, and other mailing requestsProvide back-up support for daily incoming and outgoing mailAssist with assembling the board agenda five times per yearCoordinate copier repairs and maintenanceAssist with conference room reservations and setup detailsPerform other basic office and clerical dutiesRequirements:2+ years of professional work experienceStrong attention to detail and accuracyProven ability to collaborate and work well within a teamStrong communication skillsExperience with Microsoft 365, particularly Outlook and WordComfortable providing rotating receptionist coverageAbility to handle confidential information with discretionProfessional, dependable, and committed to producing accurate workAbility to manage periods of higher-volume filing while maintaining accuracyPreferred:Previous administrative, clerical, or office support experienceStable work history and demonstrated job tenureBenefits Overview:Health insuranceTwo retirement plans14 holidaysVacation timeFloating holidaysFamily illness timeShort-term disabilityLong-term disability