Position Title: Administrative Assistant

Location: Irvine, CA, 92606

Duration: 2-3 weeks

Schedule: 8:00 AM 5:00 PM (May be flexible)

Job Description:

• We are seeking a detail-oriented and highly organized Administrative Assistant to support our procurement team in a critical short-term project.
• The successful candidate will be responsible for reaching out to suppliers to confirm delivery dates on a large volume of purchase orders, ensuring timely and accurate information is obtained and documented.
• This role requires a professional who can manage a fast-paced environment, effectively communicate with vendors, and maintain meticulous records.

Responsibilities:

• Supplier Communication: Initiate and maintain clear, professional communication with suppliers to confirm and verify delivery dates for purchase orders.
• Order Verification: Review and manage hundreds of purchase orders, ensuring all details are accurate and up to date.
• Documentation: Accurately document and update delivery confirmations in the system, ensuring all data is organized and easily accessible.
• Follow-up: Demonstrate persistence and a strong sense of urgency in following up with suppliers to secure timely responses and resolve any discrepancies.
• Coordination: Collaborate with the procurement team to address any issues related to delivery dates, ensuring alignment with project timelines.

Education:

• High School Diploma or GED required.

Experience:

• Previous experience in an administrative or procurement support role is preferred.

Skills:

• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Ability to work independently and meet tight deadlines.

Attributes:

• High attention to detail and accuracy.
• Strong sense of urgency and the ability to prioritize tasks effectively.
• Professional demeanor and strong interpersonal skills.