We are looking for a meticulous Administrative Assistant to provide comprehensive legal administrative support in our Lake Geneva, Wisconsin office. This Contract to permanent position is ideal for candidates who thrive in a fast-paced environment and are skilled at managing multiple tasks with precision and professionalism. While prior legal experience is advantageous, it is not mandatory for this role.

Responsibilities:
• Prepare, edit, and finalize documents and assignments with accuracy and efficiency.
• Organize and maintain client files, coordinate meetings and appointments, and arrange travel schedules as needed.
• Support billing processes by assisting with timekeeping, transcription, and processing payment requests.
• Collaborate with other team members to ensure seamless execution of shared duties and special projects.
• Handle inbound calls and inquiries in a meticulous manner, providing exceptional service to clients and stakeholders.
• Prioritize and manage multiple tasks to meet deadlines while maintaining attention to detail.
• Perform data entry tasks with precision to ensure accurate documentation.
• Assist with receptionist duties, including greeting visitors and managing office communications.
• Proactively identify and resolve administrative challenges to support overall office efficiency.• Proven administrative experience, preferably with at least 1 year in a detail-oriented environment.
• Strong proficiency in Microsoft Word, Outlook, and Excel.
• Excellent written communication skills, including grammar, proofreading, and formatting.
• Ability to manage multiple projects simultaneously while maintaining a high level of organization.
• Self-driven and proactive approach to completing tasks and solving problems.
• Exceptional attention to detail and accuracy in all work assignments.
• Strong interpersonal skills to effectively collaborate with team members and interact with clients.
• Experience in answering inbound calls and handling receptionist duties is a plus.