Administrative Assistant Apply
Company Overview
Seasons Kosher Supermarkets is one of the largest kosher supermarket chains in the nation. At present, there are 4 Seasons Supermarket locations & 4 Convenience store models across the Tri-State area with plans to expand. Seasons offers its customers a full-service kosher shopping experience where everyone, including its highly dedicated associates, is treated like family.
Due to our continued growth and expansion, we are looking for a highly motivated individual to join our company. In this role, you will work closely with the company's finance and operations management teams.
Job Description:
We are looking for an Administrative Assistant to join our team. In this position, you will ensure that you track and manage financial data. As a Administrative Assistant, you will help us in recording and maintaining daily financial transactions, performing reconciliations, assisting accountants in preparing financial statements, closing books, collecting debts, and making payments.
Daily Tasks:
- Total Inventory/ NCR
- Invoices-update pricing
- Enter New Items (Ensure items are at Budgeted Margins)
- Follow up on Monthly Statements & make sure all invoices are entered into the system in a timely manner
- Shelf Label Management
- Always make sure shelf labels are compliant at all times
- Ensure all products have accurate updated price tags
- NetSuite
- Vendor/Operating invoices, bills and credits
- Scan and attach all supporting documentation
- Ensure accurate Expense type categorization
- Payables
- Keeping track of payment requests
- Open mail and notify the correct parties of important notices
- Payroll (New Hires)
- Complete I-9’s for new employees
- Send all other relevant information i.e., direct deposits, termination
- Enter Schedules into Pay Clock system
Weekly Tasks:
- Concession
- Run sales report for all concessionaires
- Scanning & Filing
- Scan all entered invoices into the shared folder
- Important mail i.e. bank statements etc.
- Petty Cash
- Make sure petty cash is reconciled weekly
- Cycle Counting (Inventory)
- Check Inventory Levels and correct on hand quantities in the system
- Total Inventory Accuracy
- Review Bookkeeper Reports & Notifications, adjust as needed
- React to margin reports send by Reporting team
- Marketing
- Assist with In Store Promotional Events, schedules etc.
- Put Store items on Sale, print shelf labels
Monthly Tasks:
- Customer Statements
- Follow up with vendors on all monthly statements to ensure there are no old bills that have not been entered.
- Enter relevant credits based on accounts that managers wrote off
- Credit Applications
- Direct all unknown info to the corporate
- Inventory
- Assist with Inventory Taking Process (Assist Audit Counts)
- Assist in tracking and keeping accurate inventory
