Professional Fine Art Services Inc. is seeking a detail-oriented and highly organized Administrative Assistant to support its office operations. This role is vital in ensuring smooth daily functions, managing communications, and providing exceptional customer service. The ideal candidate will possess strong office management skills, proficiency in various computer applications, and the ability to handle multiple tasks efficiently, including intake/outtake of art. This position offers an opportunity to work in a dynamic environment in fine art framing with high profile clients and galleries, where professionalism and attention to detail are highly valued. Duties Manage administrative responsibilities, including greeting clients, answering multi‑line phone systems with professional phone etiquette, and replying to emails. Schedule appointments, manage calendars, and coordinate meetings using Microsoft Outlook and iCloud. Perform data entry, filing, record keeping, and maintain accurate records using DropBox and other office software. Provide client support via phone, email, and in person, ensuring excellent service at all times. Assist with logistics by preparing release forms, cataloging locations of artwork within internal storage, taking photos for condition reports, and packing/unpacking artwork. Assist with processing payments received by clients. Assist Office Manager & Owners with daily operations and tasks. Supply ordering, document organization, occasional errand running, and paying invoices for materials. Handle incoming inquiries with professionalism, providing information or directing calls as needed. Calendar management for artwork pick ups, drop offs, installations, and consultations. Skills Proficiency in Microsoft Outlook, Google Workspace, and MacOs applications. Excellent communication skills. Previous office or gallery experience, including clerical work or administrative roles. Strong organizational skills with the ability to prioritize tasks effectively. Customer service experience with a professional demeanor in handling inquiries and support requests. Time management skills to handle multiple responsibilities efficiently. Bilingual in Spanish is a plus. Schedule This position is a part‑time roll with a relatively set schedule M‑F 10am‑4pm (25‑30 hours) with a lunch break. This role is on‑site in Monterey Park, CA. This position is ideal for a proactive individual who thrives in a fast‑paced environment and is committed to providing outstanding administrative support. *Do not call business as the application process is through email applications Salary: $20, hourly Benefits Retirement Plan – 401(k) Paid Time Off (PTO) & Holiday Pay Benefits are subject to a waiting period and hours accumulated per year in order to qualify* Education Requirements None. Deadline to apply March 31, 2026 Documents required to apply Resume How to apply Send a copy of most recent resume as a PDF to hiring manager: . #J-18808-Ljbffr