Job Title Administrative Assistant

Duration: 5 years

Location: Huntersville NC

Job Description

The Planet Group is seeking an Administrative Specialist III-Nuclear to provide advanced administrative support and leadership within a nuclear power facility, serving as a subject matter expert and mentor to other administrative staff.

This role combines comprehensive department support with leadership duties, cross-functional coordination, and specialized expertise.

The Senior Administrative Specialist works across department boundaries, leads cross-training initiatives, and serves as a key resource for complex administrative challenges.

Responsibilities

• Uses software applications (e.g., Word, PowerPoint, Excel) to prepare correspondence, reports, presentations, agendas, minutes, etc.
• Depending upon the organization, may prepare and update functional reports or records requiring compilation of information from multiple sources; may maintain plant records as required
• Receives, screens, and directs incoming calls, visitors, mail, and e-mail
• Maintains files and calendars
• Responsible for arranging business travel, coordinating meeting arrangements, and tracking expenses
• Manage supply ordering, inventory management, and vendor coordination with increased autonomy
• Handle sensitive and confidential information with discretion
• Provide administrative support to multiple managers across the department
• Coordinate complex scheduling and meeting logistics
• Serve as a mentor and resource to other administrative specialists across the station
• Lead cross-training initiatives to ensure administrative coverage during vacancies and absences
• Develop and maintain standard operating procedures for administrative functions
• Provide guidance and support to less experienced administrative staff
• Work seamlessly across department boundaries to support station-wide administrative needs
• Fill in for other department admins during vacancies and absences, including complex assignments
• Collaborate with administrative staff on station-level events, meetings, and activities
• Serve as liaison between departments for administrative matters
• High School Diploma (HSD) or GED
• Minimum 5 years of related work experience
• Professional Certifications or License

Preferred Work Experience

• 7+ years of related work experience with demonstrated leadership in administrative roles

Additional Preferred Qualifications

• Strong computer skills
• Demonstrated knowledge and experience with Microsoft Office suite applications, including Excel and PowerPoint
• Demonstrated ability to multi-task and prioritize assignments
• Demonstrated ability to communicate (both written and oral) in a clear, concise, and effective manner
• •Ability to effectively interface with multiple individuals across departments, e.g., managers, supervisors, employees
• Experience working in a fast-paced, demanding environment with changing conditions
• Demonstrated leadership ability and experience mentoring or training others
• Experience in nuclear power or other highly regulated industries
• Familiarity with training and qualification tracking systems
• Experience with document control, procedure management, and quality assurance processes
• Knowledge of supply chain, procurement, and inventory management systems