Our client in the professional services industry, located in New Haven, Connecticut, is seeking a talented and organized Administrative Assistant to join their dynamic team. The ideal candidate will provide critical administrative and clerical support, demonstrating a proactive mindset and a meticulous attention to detail. This role is a fantastic opportunity for someone ready to contribute to a fast-paced, professional environment.

Key Responsibilities:

• Scheduling and Calendar Management:
• Maintain and coordinate schedules for team members, setting appointments and managing conflicts.
• Organize meetings, prepare agendas, and arrange materials as needed.
• Document Preparation & Management:
• Draft, edit, and proofread professional documents, reports, and correspondence.
• Maintain filing systems, ensuring all records are accurate, up-to-date, and easily accessible.
• Office Support:
• Manage office supplies and coordinate orders to ensure operational efficiency.
• Serve as the main point of contact for incoming calls, emails, and client inquiries, routing them appropriately.
• Technology Utilization:
• Use Microsoft 365 and other tools to create presentations, spreadsheets, and documents.
• Update and maintain information within customer relationship management (CRM) and database software.
• Client & Team Interaction:
• Provide excellent internal and external customer service by responding to inquiries promptly and professionally.
• Assist with the onboarding of new team members and training on administrative processes.
• Event Coordination:
• Assist in planning and organizing company gatherings, professional development sessions, and industry events.

Qualifications and Skills Required:

• Education:
• High school diploma required; Associate’s or Bachelor’s degree preferred.
• Experience:
• 2+ years of administrative support experience in a professional services environment is preferred.
• Technical Skills:
• Advanced knowledge of Microsoft 365 applications, including Word, Excel, Outlook, and PowerPoint.
• Familiarity with CRM platforms and ERP software is a plus.
• Organizational Skills:
• Exceptional ability to multitask, prioritize, and work independently in a fast-paced environment.
• Communication Skills:
• Strong verbal and written communication skills, with a polished and professional demeanor.
• Service-Oriented Attitude:
• A positive attitude and a commitment to delivering an outstanding experience for team members and clients.
• Attention to Detail:
• Proven ability to maintain accuracy and confidentiality when completing administrative tasks.