Administrative Assistant

Administrative AssistantPosition: Administrative AssistantLocation: Painted Post New York USADuration: 12 MonthsThis is a Non-Exempt position. Candidate is expected to be onsite in Painted Post Monday- Friday from 8-5. No OT unless approved by the manager ahead of time. Provide administrative support including coordinating meetings and maintaining calendars, preparing correspondence, answering phone calls, filing, sorting mail, and managing e-mail. Coordinate domestic and international travel arrangements including scheduling, preparing itinerary and agendas; assisting in acquiring travel documents (passports and visas) as needed. Complete and file expense reports in a timely manner, using the Concur expense system. Prepare presentations, spreadsheets, graphs and reports as requested using appropriate skills and software. Ensure necessary reports, information, etc. are provided in a timely manner to the appropriate areas of the company. Schedule and attend staff meetings, participating as required. Schedule meetings along with domestic and international travel as needed for team. Coordinate logistics and details for departmental facility visits as needed. Manage logistics, agendas and objectives for key executive visits from Organization or international locations; e.g., delivering key messages, objectives, logistics, travel, accommodations, tours, meals, entertainment, etc. Coordinate logistics and details for departmental. Manage confidential and proprietary information with discretion and sound judgment. Manage all day to day tasks and support for all team members are necessary. 2 year degree required.All your information will be kept confidential according to EEO guidelines.