About the Role:

We are seeking a reliable and detail-oriented Administrative Assistant to support our finance and operations team at our Corporate Headquarters in Riverview, Florida.. This role involves managing email communications, processing invoices using ComputerEase, reconciling American Express (Amex) card receipts, and providing front desk and phone support. The ideal candidate will be proficient in Microsoft Excel, including pivot tables, and possess strong organizational and communication skills.

Details of Schedule:

• Full-Time, Monday through Friday from 8:30 am to 5:30 pm

• Occasional Flexibility of Schedule may be Required or Allowed

Essential Duties and Responsibilities:

• Monitor and manage incoming emails related to billing and expenses.
• Accurately enter and process invoices into the ComputerEase system.
• Reconcile and process receipts for Amex card charges.
• Utilize Excel to manage spreadsheets and perform data analysis using pivot tables.
• Answer and direct incoming phone calls in a professional manner.
• Greet and assist visitors at the front desk, ensuring a welcoming and organized reception area.
• Maintain organized records of financial transactions and receipts.
• Collaborate with team members to ensure timely and accurate financial documentation.

Qualifications:

• Experience in administrative or accounting support roles.
• Proficiency in Microsoft Excel, including pivot tables.
• Familiarity with ComputerEase or similar accounting software is a plus.
• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal skills.
• Ability to multitask and manage time effectively in a dynamic environment.

Preferred Qualifications:

• Experience in the construction or contracting industry.
• Prior experience with expense reporting and credit card reconciliation.
• Previous front desk or receptionist experience.

Benefits:

• $40k - $50k/year depending on experience

• Health, Dental and Vision Insurance available after 30 days

• 401K Retirement Plan with Employer Provided Funds (up to 15% of salary)

• 13 Paid Annual Holidays

• Supplemental Insurance: Life, Short-Term Disability, AD&D, Critical Illness, etc. Available

• Promote from within culture!