Administrative Assistant

Job OverviewInsight Global is seeking a Logistics Administrative Assistant to support daily operations for a large-scale data center construction project. This individual will act as a key point of coordination between warehouse personnel, field teams, and project leadership to ensure materials, inventory, and logistics processes run smoothly.The ideal candidate will have a logistics or warehouse background, strong Excel skills, experience utilizing Warehouse Management Systems (WMS), and the ability to thrive in a fast-paced construction environment.ResponsibilitiesSupport daily logistics and administrative operations for the project siteCoordinate with warehouse teams, field crews, and project personnel regarding material movement and inventory needsMaintain accurate records of shipments, deliveries, and inventory transactionsUpdate and manage spreadsheets, reports, and logistics documentation using Microsoft ExcelUtilize Warehouse Management Systems (WMS) to track materials and inventorySchedule and coordinate deliveries while communicating updates to internal teamsAssist with inventory management and material tracking activitiesFollow up with stakeholders to ensure logistics-related tasks are completed efficientlyProvide general administrative support to project and operations leadershipRequired QualificationsHigh School Diploma or GED1+ years of experience in logistics, warehouse operations, inventory management, or administrative supportExperience working with Warehouse Management Systems (WMS)Strong Microsoft Excel skillsExcellent organizational and communication abilitiesAbility to manage multiple priorities in a fast-paced environmentReliable, adaptable, and coachable with a strong work ethicComfortable working overtime and occasional 10-hour shiftsPreferred QualificationsExperience supporting construction, engineering, manufacturing, or industrial operationsFamiliarity with material management in construction environmentsExperience working on large-scale projects such as data centers or infrastructure projectsStrong personality with the confidence to communicate effectively across different teams and personalitiesTop Candidate TraitsLogistics-minded with strong attention to detailHighly organized and proactiveComfortable working with multiple teams throughout the dayAble to handle urgent requests and changing prioritiesStrong follow-through and problem-solving skillsTakes ownership of responsibilities and works independently when neededOne-line sell: "We're looking for a logistics-focused administrative professional who can coordinate inventory, materials, and communication between warehouse and construction teams while keeping everything organized in Excel and WMS systems."