Job Title: Administrative Assistant/Secretary I

Location: Corning NY

Duration: 11+ Months

Job Type: Contract

Maximum Submissions per Supplier: 3

Rate: $15.81

Note: Minimum associates required. Shortlisting 11/7. Top 3 Keywords: 1- Event Planning and Coordination 2- Vendor and Logistics Management 3- Microsoft Office 365/SharePoint Proficiency

Top 3 Required Skills:

• Event Planning & Coordination
• Project and Time Management
• Communication & Stakeholder Collaboration

Must-Have Skills:

• 1+ years of corporate or professional event planning experience
• Strong organizational, multitasking, and time management abilities
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office 365 and event planning tools (e.g., SharePoint, room scheduling systems)
• High level of confidentiality and professionalism
• Ability to work independently and as part of a team

Nice-to-Have Skills:

• Bachelor's degree in Communications, Hospitality, Marketing, or related field
• Experience coordinating vendors, logistics, and travel arrangements
• Familiarity with budgeting and expense report management
• Creative problem-solving and adaptability in fast-paced environments

Key Responsibilities:

• Support the Corporate Events team in planning and executing company events aligned with business objectives
• Coordinate logistics, including vendor management, venues, travel arrangements, and event materials
• Assist with event setup, layouts, diagrams, and technology coordination
• Provide administrative support, including document preparation and conference room scheduling
• Manage expense tracking, order processing, and time tracking metrics
• Maintain confidentiality and ensure smooth execution of all event operations
• Collaborate with internal partners (Media, IT, Global Security, Aviation) and external vendors to deliver successful events

Requirements:

• Bachelor's degree preferred
• Minimum 1 year of event planning or administrative experience
• Proficiency in Microsoft 365 suite (Word, Excel, Outlook, Teams, SharePoint)
• Availability for occasional evening or weekend events
• Strong customer service orientation and attention to detail