Summary:
The Administrative Assistant provides administrative, technological, and general office support to the Program. A commitment to the RHD values should be demonstrated as job duties are performed.

Essential Duties and Functions:
Administrative
Assists in the processing of new hire paperwork, and other staff related documents.
Creates and manages employee files, filing new paperwork, as needed.
Submits staff payroll data to generate staff payroll checks.
Requests payment for program vendor bills, and orders program supplies, as needed.
Provides initial reconciliation of cash advances and custodial, with further review via Accounts Payable department.
Functions as program representative, answering phones, greeting guests, and assisting staff with program matters.
Conducts basic Medicaid/Medicare Fraud Eligibility Screens if required by program funding source for new hires.
Responsible for handling and management of consumer/participant's charts/books/files containing protected health information (HIRST).
Maintain and track all staff training requirements state regs and compliance including mandatory physicals.
Other duties as assigned.

Qualifications:
A High School Diploma.
Three years of experience working as an Administrative Assistant.
Strong verbal and written communication skills to assist in the day-to-day program operations.
Excellent organizational skills.
Working knowledge of Microsoft Products and Applications.
Valid driver's license and personal vehicle.
Use of the Valenz Database to ensure candidates for hire and existing employees are not on the Medicaid/Medicare exclusion list depending on program funder requirements.

Working conditions:
Fast-paced open office environment. Self-starter required, with the ability to function independently and work in a collaborative team environment.

Physical requirements:
The Administrative Assistant will be required to sit, stand and move about in the performance of their duties. Required to sit using a computer monitor and keyboard for a length of time, to review electronic documents and files, enter data and create reports. Use of Zoom and/or Microsoft Teams platforms to schedule meetings and make calendar appointments. Use of standard office equipment, such as copiers and the telephone.

Experience working in a behavioral health setting is preferred but not required.