Job Description

Serve as an administrative assistant to the Associate Dean of Research for the College of Agriculture and Life Sciences (CALS) and Director of the Virginia Agricultural Experiment Station (VAES). The successful candidate will manage and prioritize scheduling, travel, and responding to correspondence; schedule individual and group meetings; develop agendas; coordinate materials; serve as a point of contact for stakeholders; manage events; assist with internal opportunities, and communications within and outside of CALS; assist in tracking and reconciling funds within the Directors office; work collaboratively with teams within and outside of CALS including support of regional, national, and international efforts; develop and maintain databases, listservs, website content, and events. The successful candidate will ensure critical timelines are met, draft and send correspondence on behalf of the Associate Dean and Director, and supervise undergraduate assistants as needed. Professionalism, confidentiality, and flexibility are required to manage the fast-paced environment of the Directors office.

Required Qualifications

Experience in providing administrative support and coordinating the daily operations of an executive office with minimal supervision, using sound judgment, discretion, tact, and initiative. Ability to manage a large, diverse workload. Ability to build and sustain collaborative activities. Strong skills in word processing, calendar, electronic mail, and databases. Strong communication and interpersonal skills. Ability to delegate, track, and manage information on behalf of an executive. Attention to detail and self-motivation.

Preferred Qualifications

Bachelors degree or equivalent training and experience. Knowledge of university policies, programs, and systems. Demonstrated team player. Ability to exercise sound judgment and discretion in dealing with confidential and sensitive matters.

Pay Band

4

Appointment Type

Regular

Salary Information

$45,000 - $55,000; commensurate with experience

Review Date

February 19, 2023

Additional Information

Please include a cover letter addressing the required and preferred qualifications of the position in addition to the required resume.

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.