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Administrative Assistant(s)

  • ... Albany, New York, United States
  • ... Full time
  • ... Salary: 50000 per year
  • Posted on: Feb 02, 2024       Expires on:

Administrative Assistant(s)   

JOB TITLE:

Administrative Assistant(s)

JOB TYPE:

Full-time

JOB LOCATION:

Albany New York United States

JOB DESCRIPTION:

The New York State Senate is currently seeking astute, diplomatic, and dedicated individuals for multiple Administrative Assistant positions at the State Capitol in Albany.


Candidates must have the ability to work a flexible schedule that can include long hours, and nights in a highly dynamic environment.


Additionally, the idea candidate will possess the following competencies:
  • Professional and customer-focused attitude/approach
  • Exemplary organizational skills and a focus on detail
  • Ability to assimilate new information readily
  • Strong interpersonal and verbal communication skills
  • Ability to manage and prioritize multiple, time-sensitive tasks simultaneously

Minimum requirements include:
  • 1 year of scheduling experience
  • 1 year of administrative support experience
  • Proficiency at Microsoft Office Suite, Microsoft Teams, Outlook, Google Docs, Google Calendar
  • Valid drivers license
  • High school degree or equivalent


Duties Description
The duties and responsibilities include, but are not limited to the following:

  • Screening incoming calls, forwarding calls to the appropriate staffer using proper judgment, and taking complete messages when necessary
  • Plan, organize, and schedule daily appointments and priorities, while anticipating any issues that may arise and identifying appropriate solutions
  • Follow up with all parties (high-level officials, organizations, unions, advocates) to confirm meetings, appointments, and cancellations
  • Order and replenish office supplies
  • Conduct other duties as instructed and/or necessary in order to help keep the office performing at an efficient level in a high-speed environment
  • Log in all incoming and outgoing mail and incoming telephone calls
Additional Comments
Salary range is $40,000 to $50,000, commensurate with experience.


Interested candidates should submit a cover letter and a resume to jobs@nysenate.
gov.
Submissions that do not include a cover letter will not be considered.


Benefits:
  • Dental insurance
  • Employee assistance program
  • Flexible spending account
  • Health insurance
  • Life insurance
  • Paid time off
  • Parental leave
  • Retirement plan
  • Tuition reimbursement
  • Vision insurance
  • Wellness Program

The New York State Senate is an Equal Opportunity employer: we do not permit discrimination based on race, age, creed, color, religion, gender/sex, military status, sexual orientation, marital status, familial status, national origin, predisposing genetic characteristics, or physical or mental disability, domestic violence victim status, arrest/criminal conviction record, pregnancy and related conditions, gender identity or expression, sexual harassment, immigration status, or hair texture or protective hair styles.

Position Details

POSTED:

Feb 02, 2024

EMPLOYMENT:

Full-time

SALARY:

50000 per year

SNAPRECRUIT ID:

S-1707245658-2027ac93facaa4a2de65ffa793a3fcb8

LOCATION:

New York United States

CITY:

Albany

Job Origin:

jpick2

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The New York State Senate is currently seeking astute, diplomatic, and dedicated individuals for multiple Administrative Assistant positions at the State Capitol in Albany.

Candidates must have the ability to work a flexible schedule that can include long hours, and nights in a highly dynamic environment.

Additionally, the idea candidate will possess the following competencies:
  • Professional and customer-focused attitude/approach
  • Exemplary organizational skills and a focus on detail
  • Ability to assimilate new information readily
  • Strong interpersonal and verbal communication skills
  • Ability to manage and prioritize multiple, time-sensitive tasks simultaneously

Minimum requirements include:
  • 1 year of scheduling experience
  • 1 year of administrative support experience
  • Proficiency at Microsoft Office Suite, Microsoft Teams, Outlook, Google Docs, Google Calendar
  • Valid drivers license
  • High school degree or equivalent


Duties Description
The duties and responsibilities include, but are not limited to the following:

  • Screening incoming calls, forwarding calls to the appropriate staffer using proper judgment, and taking complete messages when necessary
  • Plan, organize, and schedule daily appointments and priorities, while anticipating any issues that may arise and identifying appropriate solutions
  • Follow up with all parties (high-level officials, organizations, unions, advocates) to confirm meetings, appointments, and cancellations
  • Order and replenish office supplies
  • Conduct other duties as instructed and/or necessary in order to help keep the office performing at an efficient level in a high-speed environment
  • Log in all incoming and outgoing mail and incoming telephone calls
Additional Comments
Salary range is $40,000 to $50,000, commensurate with experience.

Interested candidates should submit a cover letter and a resume to jobs@nysenate.gov. Submissions that do not include a cover letter will not be considered.

Benefits:
  • Dental insurance
  • Employee assistance program
  • Flexible spending account
  • Health insurance
  • Life insurance
  • Paid time off
  • Parental leave
  • Retirement plan
  • Tuition reimbursement
  • Vision insurance
  • Wellness Program

The New York State Senate is an Equal Opportunity employer: we do not permit discrimination based on race, age, creed, color, religion, gender/sex, military status, sexual orientation, marital status, familial status, national origin, predisposing genetic characteristics, or physical or mental disability, domestic violence victim status, arrest/criminal conviction record, pregnancy and related conditions, gender identity or expression, sexual harassment, immigration status, or hair texture or protective hair styles.

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