Administrative Associate Lll

Position Overview

Tekberry is seeking a highly qualified Administrative Associate lll to work with our client, an internationally renowned university. Within this role you will play a key part in supporting world-renowned cardiologists, daily operations of our Division, and contribute to the success of our research and patient care initiatives.

Job Duties:

• Act on behalf of the supervisor, department manager, or chair to establish priorities and identify and resolve administrative problems.
• Oversee and/or perform duties related to scheduling, organizing, and operating complex conferences, seminars, and events, including coordinating with vendors, overseeing the production and distribution of materials, managing logistics, and keeping events within budget.
• Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports, including substantial editing and fact-checking.
• Create, maintain, modify, and ensure the accuracy of content in unit documents, displays, reports, brochures, social media, and websites.
• Plan and schedule calendars with limited consultation, resolve calendar conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
• Create complex reports and spreadsheets using specialized software and systems.
• Oversee and/or process complex financial transactions, produce, monitor, and reconcile budget statements, research and resolve discrepancies, and assist with capital or special equipment requests and vendor selection.
• Coordinate and monitor routine maintenance services, and plan and coordinate office moves and minor renovation projects.

Required Skills & Qualifications:

• A minimum of 4 years of experience is required.
• The ideal candidate should have exceptional organizational skills and the ability to prioritize or triage high-level requests with competing deadlines.
• The candidate should take initiative, have strong attention to detail, be able to work independently while also being a team player, effectively manage multiple tasks and priorities, and demonstrate strong problem-solving skills.

As a Tekberry W2 employee, you will have access to health benefits, including medical, dental, and vision coverage, based on eligibility.

Tekberry is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Tekberry is a certified Minority Business Enterprise (MBE) and Disadvantaged Business Enterprise (DBE).

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