Title: Administrative Associate
Pay Rate: $35/hr
Job Type: 3+ month contract (Jun Oct 2025)
Shift: Mon Fri, 8:00am 4:30pm
Location: Palo Alto, CA 94304
Job Code: JPC-11234/1424264

Overview:
Tekberry is seeking a highly qualified and motivated individual to serve as an Administrative Associate, providing administrative support to the Department of Neurology at a world-class university and research center. This is a W2 role with access to health, dental, and vision benefits (eligible the 1st of the month following your start date).

Key Responsibilities:

• Provide comprehensive administrative support to the Department of Neurology.
• Support calendaring, meeting scheduling, and booking travel for department staff and faculty.
• Process and monitor financial transactions, including reimbursements, expense tracking, and researching discrepancies; experience with Oracle Financials is desired.
• Respond to inquiries and take appropriate action as required; serve as a resource regarding departmental policies and procedures.
• Draft and/or generate routine communications, presentations, course handouts, grant proposals, reports, brochures, and displays; coordinate formatting, production, and distribution.
• Plan and organize conferences, seminars, and events; recommend vendors, coordinate logistics, and liaise with internal and external stakeholders.
• Maintain office supplies and equipment; obtain vendor quotations as needed; assist with office moves and related tasks.
• Ensure accuracy, attention to detail, and timeliness in completing administrative and operational tasks.

Qualifications:

• High school diploma and three years of administrative experience, or a combination of education and relevant experience.
• Proficient computer skills and demonstrated experience with office software and email applications.
• Experience supporting calendaring, meeting scheduling, financial transactions, and travel arrangements.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Exceptional customer service and interpersonal skills.
• Ability to prioritize, multi-task, and follow through on routine tasks.
• Experience with Oracle Financials desired.

Tekberry Inc. is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other protected categories under applicable laws.

Tekberry, Inc. is a Certified Minority Business Enterprise (MBE) and Certified Disadvantaged Business Enterprise (DBE).

By submitting your resume, you are explicitly consenting to receive communications from our organization via text message. All texts are sent by real people, and we look forward to connecting with you about this opportunity.

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