Administrative Associate

Tekberry is looking for a highly qualified and motivated Administrative Associate 3 to work onsite with our client in Palo Alto, CA.

As a Tekberry employee, you will have access to benefits, including medical, dental, vision, and 401(k) options, subject to eligibility.

The Administrative Associate 3 will provide administrative and operational support to Stanford University's Department of Radiology within the School of Medicine. This position supports faculty and departmental operations in a collaborative, fast-paced academic environment.

The ideal candidate is a proactive, resourceful, and detail-oriented professional with strong organizational, communication, and computer skills. This individual must be able to manage multiple priorities, adapt to changing circumstances, and provide high-quality administrative support while working under general supervision.

• Provide administrative and operational support to faculty, staff, and departmental leadership.
• Respond to inquiries, resolve routine administrative issues, and provide guidance regarding established policies and procedures.
• Coordinate conferences, seminars, meetings, and departmental events, including scheduling, vendor recommendations, logistics, and preparation of materials.
• Draft, format, and distribute correspondence, presentations, reports, grant proposals, conference materials, and other departmental documents.
• Manage complex calendars, coordinate meetings, resolve scheduling conflicts, and arrange travel in accordance with university policies.
• Process and monitor financial transactions, research discrepancies, and maintain accurate records.
• Maintain office supplies and equipment, obtain vendor quotations, and coordinate office moves as needed.
• Serve as a point of contact for facilities requests, maintenance concerns, and health and safety matters as assigned.
• Track completion of required employee training.
• Maintain and update approved website content.
• Provide transactional HR and faculty affairs support, including timecards and employment documentation, as needed.
• Assist with training and coordinating student or contingent workers, including assigning tasks, prioritizing workloads, and reviewing work for accuracy and timeliness.
• Maintain confidentiality, accuracy, and professionalism in all administrative activities.

Required:

• Minimum of 3 years of relevant administrative or operational support experience.
• Advanced computer proficiency and experience using office software applications.
• Strong organizational and time-management skills with the ability to manage competing priorities.
• Excellent written and verbal communication skills.
• Experience managing calendars, coordinating administrative tasks, and maintaining accurate documentation.
• Strong attention to detail, problem-solving skills, and ability to work independently under general supervision.
• Ability to adapt to changing priorities and collaborate effectively with faculty, staff, and departmental teams.
• Ability to work onsite five days per week.

Preferred:

• Associate degree or higher.
• Previous administrative experience in higher education, healthcare, academic medicine, or a similar professional environment.
• Experience supporting faculty, executives, or departmental leadership.
• Experience coordinating events, arranging travel, and processing financial transactions.
• Experience training or providing work direction to other administrative personnel.

We need hard-working, reliable employees. Tekberry offers competitive compensation and benefits for eligible employees, including medical, dental, vision, and 401(k) options.

Tekberry is an Equal Opportunity Employer committed to providing equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other legally protected status.

Tekberry is a certified Minority Business Enterprise (MBE) and Disadvantaged Business Enterprise (DBE).

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