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Administrative Coordinator 2 (WAE - Child Care Assistance Program)

In Louisiana United States

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Administrative Coordinator 2 (WAE - Child Care Assistance Program)   

JOB TITLE:

Administrative Coordinator 2 (WAE - Child Care Assistance Program)

JOB TYPE:

Full-time

JOB LOCATION:

Baton Rouge Louisiana United States

JOB DESCRIPTION:

Supplemental Information

**Multiple vacancies may be filled from this announcement**
**Positions are located in Baton Rouge, LA, and may be filled as part-time WAE that is not eligible for benefits**

Office of Early Childhood Operations

Duties and responsibilities include but are not limited to:
  • Reviews, analyzes, scans, indexes, and files pending Child Care Assistance Program (CCAP) applications to ensure families are being served;
  • Completes work accurately and in a timely manner;
  • Demonstrates thorough knowledge of programs and other available resources and contributes to overall productivity and achievement of goals;
  • Remains abreast of CCAP policies and procedures, and required documentation and eligibility requirements;
  • Recognizes and can communicate internally how this role supports the overall goal to improve kindergarten;
  • Processes routine paperwork and/or enters data into a department log or database in the servicing of a client.
Candidates with the following skills and competencies are encouraged to apply:
Experience working in a fast-pace environment, face-to-face and/or over-the-phone customer service experience, and experience with the CCAP Program is preferred.

Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.

Managing Resources: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.

Using Data: The ability to use relevant and valid data to inform a recommendation for action.

Adapting to Change: The ability to adjust plans, expectations, and behaviors in response to change.

Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.

Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization.

Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.

Learning Actively: The ability to acquire necessary knowledge and skills to improve performance and achieve organizational goals.

Managing Systems: The ability to predict and manage the effects of actions on interrelated or interacting components of a team, department, or organization.

Managing Time: The ability to control your time to increase effectiveness, efficiency, or productivity.

NOTE: This part-time position is not eligible for benefits and has a limit to the number of hours worked (maximum of 1245 hours) in a 12 month period, beginning with the first day of employment.
The hours belong to the employee and the available hours follow the employee.

You may attach a resume; however only the information listed on the online application will be considered to determine qualification.
All education, prior experience, including dates related to education and prior experience MUST be listed on the online application.

NOTE: Applicants are responsible for checking the status of their application to determine where they are in the recruitment process.
Further status message information is located under the Information section of the Current Job Opportunities page.

*
Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application.
Applications may be rejected if incomplete.
*

For further information about this vacancy contact:
ldoejobs@la.
gov
Louisiana Department of Education Human Resources
PO Box 94064
Baton Rouge, LA 70804
Louisiana is a State as a Model Employer for People with Disabilities.

Qualifications

MINIMUM QUALIFICATIONS:
One year of experience in which clerical work was a major duty
SUBSTITUTIONS:
Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience.
Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for the required one year of experience.
College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.
NOTE:
Business or technical school training with less than completion will only be credited in six month increments.
Similarly, college training will only be credited in 15 semester hour increments.
NOTE: Any college hours or degree must be from an accredited college or university.

Job Concepts

Function of Work:
To perform a variety of clerical duties that requires some independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program.


Employees follow detailed procedural guidelines in completing well-defined duties.


Level of Work:
Experienced.


Supervision Received:
General from higher-level clerical and/or supervisory personnel.


Supervision Exercised:
None.


Location of Work:
May be used by all state agencies.


Job Distinctions:
Differs from Administrative Coordinator 1 by the presence of responsibility for clerical duties that require some independent judgment to perform.


Differs from Administrative Coordinator 3 by the absence of advanced level duties that not only require some independent judgment, but also involve a greater scope and complexity.

Examples of Work

NOTE: Positions allocated at this level tend to focus on several examples of work as listed below:

Processes routine paperwork and/or enters data into a department log or database in the servicing of a client.

Prepares, indexes, and scans documents into imaging system; may ensure quality of scanned images.


Prepares requisitions for the purchase of supplies; may involve entering information into an automated system.


Receives, stores, and distributes supplies; maintains inventory of such.


Collects and prepares for processing time and attendance sheets for department or office.


Maintains department's records system, including filing and retrieving documents, researching files, etc.


Serves as clerical assistant to a manager, which may include keeping appointment schedule, preparing travel, issuing directives to others on their behalf, and relieving the manager of administrative matters.


Serves as receptionist for the assigned work unit.


May deliver and pick-up various materials.


Performs related duties as assigned.

Position Details

POSTED:

EMPLOYMENT:

Full-time

SALARY:

3572 per year

SNAPRECRUIT ID:

S-1707240008-afe7abaa1d70d0bf21672588d9765ee3

LOCATION:

Louisiana United States

CITY:

Baton Rouge

Job Origin:

jpick2

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Supplemental Information

**Multiple vacancies may be filled from this announcement**
**Positions are located in Baton Rouge, LA, and may be filled as part-time WAE that is not eligible for benefits**

Office of Early Childhood Operations

Duties and responsibilities include but are not limited to:
  • Reviews, analyzes, scans, indexes, and files pending Child Care Assistance Program (CCAP) applications to ensure families are being served;
  • Completes work accurately and in a timely manner;
  • Demonstrates thorough knowledge of programs and other available resources and contributes to overall productivity and achievement of goals;
  • Remains abreast of CCAP policies and procedures, and required documentation and eligibility requirements;
  • Recognizes and can communicate internally how this role supports the overall goal to improve kindergarten;
  • Processes routine paperwork and/or enters data into a department log or database in the servicing of a client.
Candidates with the following skills and competencies are encouraged to apply:
Experience working in a fast-pace environment, face-to-face and/or over-the-phone customer service experience, and experience with the CCAP Program is preferred.
Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
Managing Resources: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.
Using Data: The ability to use relevant and valid data to inform a recommendation for action.
Adapting to Change: The ability to adjust plans, expectations, and behaviors in response to change.
Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization.
Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.
Learning Actively: The ability to acquire necessary knowledge and skills to improve performance and achieve organizational goals.
Managing Systems: The ability to predict and manage the effects of actions on interrelated or interacting components of a team, department, or organization.
Managing Time: The ability to control your time to increase effectiveness, efficiency, or productivity.

NOTE: This part-time position is not eligible for benefits and has a limit to the number of hours worked (maximum of 1245 hours) in a 12 month period, beginning with the first day of employment. The hours belong to the employee and the available hours follow the employee.

You may attach a resume; however only the information listed on the online application will be considered to determine qualification. All education, prior experience, including dates related to education and prior experience MUST be listed on the online application.

NOTE: Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*
Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.*

For further information about this vacancy contact:
ldoejobs@la.gov
Louisiana Department of Education Human Resources
PO Box 94064
Baton Rouge, LA 70804
Louisiana is a State as a Model Employer for People with Disabilities.

Qualifications

MINIMUM QUALIFICATIONS:
One year of experience in which clerical work was a major duty
SUBSTITUTIONS:
Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience.
Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for the required one year of experience.
College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.
NOTE:
Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments.
NOTE: Any college hours or degree must be from an accredited college or university.

Job Concepts

Function of Work:
To perform a variety of clerical duties that requires some independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program.

Employees follow detailed procedural guidelines in completing well-defined duties.

Level of Work:
Experienced.

Supervision Received:
General from higher-level clerical and/or supervisory personnel.

Supervision Exercised:
None.

Location of Work:
May be used by all state agencies.

Job Distinctions:
Differs from Administrative Coordinator 1 by the presence of responsibility for clerical duties that require some independent judgment to perform.

Differs from Administrative Coordinator 3 by the absence of advanced level duties that not only require some independent judgment, but also involve a greater scope and complexity.

Examples of Work

NOTE: Positions allocated at this level tend to focus on several examples of work as listed below:

Processes routine paperwork and/or enters data into a department log or database in the servicing of a client.
Prepares, indexes, and scans documents into imaging system; may ensure quality of scanned images.

Prepares requisitions for the purchase of supplies; may involve entering information into an automated system.

Receives, stores, and distributes supplies; maintains inventory of such.

Collects and prepares for processing time and attendance sheets for department or office.

Maintains department's records system, including filing and retrieving documents, researching files, etc.

Serves as clerical assistant to a manager, which may include keeping appointment schedule, preparing travel, issuing directives to others on their behalf, and relieving the manager of administrative matters.

Serves as receptionist for the assigned work unit.

May deliver and pick-up various materials.

Performs related duties as assigned.

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