Qualifications:

• Bachelor’s Degree in Business Administration, Communications, Sports Management, or related field (preferred); Associate’s Degree or equivalent experience acceptable

• 2+ years of experience in administrative, operations, or executive assistant roles (preferably in retail, logistics, or collectibles/e-commerce)

• Experience processing and maintaining accurate financial and client records is a plus

• Experience coordinating events, travel, or trade shows is strongly preferred

• Familiarity with the sports cards and collectibles industry a plus (understanding of grading, consignments, or show logistics is highly valued)

• Reliable transportation to and from the workplace. (required)

• Computer skills including, but not limited to, typing

• Organizational skills

• Experience using eBay (preferred)

What we are looking for in a candidate:

• Exceptional attention to detail and follow-through

• Dependable, self-motivated, and able to operate with minimal supervision

• Discreet and trustworthy when handling confidential business or financial information

• Eager to learn, proactive in improving systems, and invested in the success of the business

• Ability to adapt to changing priorities and deadlines in a fast-paced environment

Roles & Responsibilities:

• Manage scheduling, travel arrangements, and calendar (shows, buying trips, deliveries).

• Maintain and update business records: invoices, receipts, consignor balances, and client communications.

• Responsible for all billing, including rent, shows, rentals, warehouse purchases, etc.

• Plan and coordinate company presence at regional and national sports card shows (e.g., NSCC, Hofstra, Shriner’s, Philly).

• Coordinate logistics for pickups, freight shipments, or mail-ins of purchased or consigned collections.

• Maintain organized purchasing records, including invoices, receipts, and appraisal notes.

• Handle customer service emails and messages (eBay, website, social media).

• Track consignments, payments, and outstanding balances.

• Prepare documents such as NDAs, consignment agreements, and inventory check-in sheets.

• Maintains employee handbook, with all policies and protocols.

• Improve company brand recognition, website traffic and marketing via social media and other outlets.

• Handle pre-show logistics (transport, insurance, lodging, shipping) and post-show reporting (sales recaps, expense reconciliation).

• Oversee coordination with grading companies (PSA, Beckett, JSA, etc.) and track submission statuses.

• Willingness to travel occasionally for shows or buying trips.

• Availability during major events or deadlines (e.g., National Sports Collectors Convention, regional shows).

Compensation: $20-$25/hour