Are you our future Administrative Coordinator?

We’re looking for an all-star administrative coordinator to join our growing team. Do you thrive on organization, love keeping things running smoothly, and enjoy being the go-to person in a busy office? We're looking for an Administrative Coordinator who brings a proactive mindset, exceptional attention to detail, and a positive attitude to everything they do.

Our Administrative Coordinator must have all of our Core Values:

Good Vibes

We are real and honest with each other

We put effort to ensure the mood is fun, positive and lighthearted

We are there for each other at work and outside of work

Adaptable

We quickly adapt when needed

We approach changes, ideas and situations with an open mind

We are considerate of change and feedback

Team Player

We are all for one and one for all

We are reliable and accountable to our co-workers

We are proactive about our work and any problems we identify across the organization

Effective

We rise to the occasion, and do whatever it takes to get the job done

We are the masters of our domains

We are passionate about and committed to being the best

Responsibilities:

• Form Management: Identify and provide required HR forms for compliance customers who have purchased the HR Package.
• Staffing Needs Identification: Review state licensure requirements to confirm required disciplines (RN, LVN, CHHA, MSW, PT, OT, ST, etc.) are represented.
• Credential Coordination: Collect, verify, and organize staff credentials (licenses, CPR, TB/physicals, background checks, etc.) into survey-ready HR packages.
• System Proficiency: Utilize Adobe to prepare, edit, and compile HR files; use Zoho to track tasks, updates, and client records.
• Communication & Support: Answer phone calls, respond to customer inquiries, and provide clear instructions for completing HR compliance requirements.
• Collaboration: Work closely with compliance staff and clients to ensure all HR documentation is accurate, timely, and complete.
• Communication: Successful coordination requires effective communication. You will be the bridge between Site Inspector and customers, ensuring clear information exchange, timely updates and status reports will be key components of your communication strategy.
• Resource Management: Managing field resources involves optimizing routes, assigning inspections efficiently, and ensuring that the Inspectors have the necessary tools and information to carry out their tasks effectively.
• Customer Interaction: Your interactions with customers will play a significant role in their overall experience. Your ability to address their concerns, provide accurate information, and convey a professional demeanor will contribute to our reputation for excellent customer service.

Educational background

A degree in Business Administration is highly preferred but not mandatory. Commensurate experience will be considered.

Skills and required knowledge

• Strong organizational skills with the ability to manage multiple files and deadlines simultaneously.
• Familiarity with HR documentation and credentialing requirements preferred.
• Proficiency in Adobe Acrobat and experience with Zoho CRM or similar systems.
• Excellent written and verbal communication skills.
• High attention to detail and ability to identify missing or incomplete documentation.
• Professional phone presence and customer service skills.

Salary: $25-$28 Per Hr

Benefits/Perks:

• Health dental & vision
• Training and career development
• Mentorship from other teams
• Amazing team culture
• Quarterly happy hours
• PTO

About The Home Health Consultant:

The Home Health Consultant is an award-winning business consulting firm specializing in Healthcare businesses.

We are located in Burbank and work is primarily from the office and surrounding areas.

By joining The Home Health Consultant, you will become an integral part of a dynamic and supportive work environment. Your contributions will directly impact the successful execution of the satisfaction of our valued customers, who hire us to help guide them through starting their healthcare businesses.

If you are a proactive and motivated individual who is looking for a career rather than just a job, with a passion for organization and communication, we encourage you to apply and be a part of our dedicated team.