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Administrative Coordinator - Civil Engineering Technology

  • ... Farmingdale, New York, United States
  • ... Full time
  • ... Salary: 53087 per year
  • Posted on: Feb 01, 2024       Expires on:

Administrative Coordinator - Civil Engineering Technology   

JOB TITLE:

Administrative Coordinator - Civil Engineering Technology

JOB TYPE:

Full-time

JOB LOCATION:

Farmingdale New York United States

JOB DESCRIPTION:

Farmingdale State College seeks to hire an Administrative Coordinator for our Civil Engineering Technology Department.

Responsibilities for this position include the following:

  • Provide administrative support to the department by scheduling appointments and meetings, record keeping and filing.
  • Create and maintain digital databases; organizing and maintaining digital and paper records.
  • Assist in the planning and management of the department budget.
    Perform monthly reconciliations and budget analysis.
  • Assist the department with advisement, and registration of new, transfer and current students.
  • Respond to employee inquiries.
  • Maintain an inventory of office supplies utilizing the appropriate process for purchasing goods for the department.
  • Place and track orders, including the submission of requisition forms, sourcing of vendors, and attaining quotes as needed.
  • Help organize and conduct departmental events, by securing space, equipment, sending invitations, announcements, and agendas.
  • Process purchases, requisitions, POs and assist chair in budget management.
  • Make travel arrangements and reservations for members of the department.
    Process travel requests and reimbursements to the dean's office.
  • Address student concerns and issues regarding academic programs and campus policies, withdrawals and registration.
  • Verify all course substitution requests prior to Chair's review.
    **Work with transfer services to identify and ensure all applicable transfer credit is applied.
  • Assist the chair to monitor course offerings and enrollment.
  • Review and submit adjunct and extra service requests following chair's approval.
  • Review graduation requirements with students and resolve issues associated with transfer credits and application to the degree and certificate programs.
  • Support the department by performing other duties as assigned.

The college particularly welcomes candidates with knowledge, skills and abilities that include:

  • Commitment to diversity and university initiatives supportive of diversity and inclusion.
  • Interest in participating in student-centered service activities.
  • Desire to apply expertise in promoting civic engagement with the College's many community partners.

Job Requirements:


MINIMUM REQUIRED QUALIFICATIONS:

  • Bachelor's degree.
  • Ability to multitask and manage various projects concurrently.
  • Experience in an office setting.
  • Proficient knowledge of Microsoft Office.

ADDITIONAL PREFERRED QUALIFICATIONS:

  • Knowledge of BANNER, Degree Works, Axiom Mentor, Adobe PDF software.
  • Knowledge of the New York Procurement System.
  • Digital sharing/cloud management experience.
  • Experience working at a College/University.
  • Graduate of Farmingdale State College.

Additional Information:


This is a full-time UUP position.

  • For the first 10 working days, beginning Thursday, February 1, 2024 and ending Wednesday, February 14, 2024, applications will be limited to UUP Farmingdale.
  • CLOSING DATE FOR RECEIPT OF APPLICATIONS: Friday, March 1, 2024
  • Salary: $50,000 + $3,087 in downstate location pay = $53,087 Total Annual Compensation.

The State University of New York offers excellent fringe benefits including health insurance options and retirement plans

Click here for New York State Benefits Summary

VISA SPONSORSHIP IS NOT AVAILABLE FOR THIS POSITION

The Consumer Information web page can be viewed at the following link

http://www.
farmingdale.
edu/consumer-information/index.
shtml

This page describes various services, information and statistics on many different aspects of the College's operations.

Farmingdale State College seeks a broad and diverse pool of candidates for this position.
The College is an Equal Opportunity/Affirmative Action employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status or any other legally protected status.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation.
If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.
ny.
gov.

Position Details

POSTED:

Feb 01, 2024

EMPLOYMENT:

Full-time

SALARY:

53087 per year

SNAPRECRUIT ID:

S-1707130549-46dc2bb528886e71454e97da2e0123f5

LOCATION:

New York United States

CITY:

Farmingdale

Job Origin:

jpick2

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Farmingdale State College seeks to hire an Administrative Coordinator for our Civil Engineering Technology Department.

Responsibilities for this position include the following:

  • Provide administrative support to the department by scheduling appointments and meetings, record keeping and filing.
  • Create and maintain digital databases; organizing and maintaining digital and paper records.
  • Assist in the planning and management of the department budget. Perform monthly reconciliations and budget analysis.
  • Assist the department with advisement, and registration of new, transfer and current students.
  • Respond to employee inquiries.
  • Maintain an inventory of office supplies utilizing the appropriate process for purchasing goods for the department.
  • Place and track orders, including the submission of requisition forms, sourcing of vendors, and attaining quotes as needed.
  • Help organize and conduct departmental events, by securing space, equipment, sending invitations, announcements, and agendas.
  • Process purchases, requisitions, POs and assist chair in budget management.
  • Make travel arrangements and reservations for members of the department. Process travel requests and reimbursements to the dean's office.
  • Address student concerns and issues regarding academic programs and campus policies, withdrawals and registration.
  • Verify all course substitution requests prior to Chair's review. **Work with transfer services to identify and ensure all applicable transfer credit is applied.
  • Assist the chair to monitor course offerings and enrollment.
  • Review and submit adjunct and extra service requests following chair's approval.
  • Review graduation requirements with students and resolve issues associated with transfer credits and application to the degree and certificate programs.
  • Support the department by performing other duties as assigned.

The college particularly welcomes candidates with knowledge, skills and abilities that include:

  • Commitment to diversity and university initiatives supportive of diversity and inclusion.
  • Interest in participating in student-centered service activities.
  • Desire to apply expertise in promoting civic engagement with the College's many community partners.

Job Requirements:


MINIMUM REQUIRED QUALIFICATIONS:

  • Bachelor's degree.
  • Ability to multitask and manage various projects concurrently.
  • Experience in an office setting.
  • Proficient knowledge of Microsoft Office.

ADDITIONAL PREFERRED QUALIFICATIONS:

  • Knowledge of BANNER, Degree Works, Axiom Mentor, Adobe PDF software.
  • Knowledge of the New York Procurement System.
  • Digital sharing/cloud management experience.
  • Experience working at a College/University.
  • Graduate of Farmingdale State College.

Additional Information:


This is a full-time UUP position.

  • For the first 10 working days, beginning Thursday, February 1, 2024 and ending Wednesday, February 14, 2024, applications will be limited to UUP Farmingdale.
  • CLOSING DATE FOR RECEIPT OF APPLICATIONS: Friday, March 1, 2024
  • Salary: $50,000 + $3,087 in downstate location pay = $53,087 Total Annual Compensation.

The State University of New York offers excellent fringe benefits including health insurance options and retirement plans

Click here for New York State Benefits Summary

VISA SPONSORSHIP IS NOT AVAILABLE FOR THIS POSITION

The Consumer Information web page can be viewed at the following link

http://www.farmingdale.edu/consumer-information/index.shtml

This page describes various services, information and statistics on many different aspects of the College's operations.

Farmingdale State College seeks a broad and diverse pool of candidates for this position. The College is an Equal Opportunity/Affirmative Action employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status or any other legally protected status.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

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