The Administrative Coordinator prioritizes and executes a wide variety of short and long-term tasks on a regular basis and provides direct support to market management and operational leadership while supporting the team. This person is friendly, organized, thorough, timely, reliable, and enjoys working both independently and as part of a team. They listen well, follow directions, and bring an energetic, “get it done” attitude. Responsibilities Assist management with ongoing projects as assigned, balancing short and long-term deadlines Answer phone calls and take detailed messages – friendly, outgoing, confident Welcome guests, sign them in/out, and escort them to conference rooms Write and distribute email, correspondence memos, letters, faxes and forms Ensure efficient and smooth day-to-day operation of facility Maintain various logs and files including visitor logs, vendor contacts, missed punches, vehicle maintenance, training, security equipment Sign for, schedule and accept deliveries, ensure accuracy of orders Create detailed, accurate calendar appointments for management and internal meetings on shared calendars Perform daily, weekly and monthly security checklists Maintain supply inventory and keep all areas stocked on a regular basis (paper goods, printing areas, groceries, restrooms and dry storage) Keep common areas clean and tidy, including reception, meeting rooms, and kitchen Facilitate group lunch set-up and light trash removal Light data entry and proofreading/polishing of internal and external documents Creation of PowerPoint slides and/or reports for distribution Provide general support to visitors and act as the point of contact for internal and external clients Submit and reconcile expenses, including bluebird reports and petty cash Any other task as assigned Qualifications 2 years’ experience in an administrative role Excellent professional verbal and written communication skills Ability to multi-task and stay organized in a fast-paced environment Proven ability to work within a team environment and support colleagues Hospitality experience is a plus Understands and complies with the rules, regulations, policies, and procedures of GTI Demonstrates ability to self-motivate and innovate Ability to use initiative and independent judgment appropriately while not overstepping chain of command Ability to establish and maintain effective working relationships with all employees Basic math and collaboration skills, problem solving/analysis, decision making, communication & teamwork proficiency, discretion Organizational and presentation skills, leadership Understanding and adhering to applicable state regulations as they pertain to the industry, safety regulations, local codes and organizational directives and procedures Ability to use standard office equipment, computer equipment and software, performance management, spreadsheet applications and email Prior cannabis experience is not required Additional Requirements Must pass any and all required background checks Must be and remain compliant with all legal or company regulations for working in the industry Must possess a valid driver’s license Must be a minimum of 21 years of age Must be approved by the D.O.A. to receive an Agent badge The pay range is competitive and based on experience, qualifications, and/or location of the role. Positions may be eligible for a discretionary annual incentive program driven by organization and individual performance. Green Thumb Pay Range $22 - $26 USD Voluntary Demographic Questions For government reporting purposes, we ask candidates to respond to the below race and gender self-identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file. As set forth in Green Thumb’s Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law. Although GTI is not a federal contractor and therefore, not under compliance mandates to report on the percentage of its workforce that is comprised of employees with disabilities or Veterans, we provide applicants and employees with a voluntary option to confidentially self-identify as a person with a disability or a Veteran as a part of our commitment to diversity and inclusion. Identifying yourself as a Veteran or individual with a disability is voluntary, and we hope that you will choose to do so. Your answer will be maintained confidentially and not be seen by selecting officials or anyone else involved in making personnel decisions. Completing the form will not negatively impact you in any way, regardless of whether you have self-identified in the past. How would you describe your gender identity? Select... Select... How would you describe your racial/ethnic background? Select... Do you have a disability or chronic condition (physical, visual, auditory, cognitive, mental, emotional, or other) that substantially limits one or more of your major life activities including mobility, communication (seeing, hearing, speaking), learning? Select... Are you a protected veteran or active member of the United States Armed Forces? Select... #J-18808-Ljbffr