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Administrative Coordinator I (Part Time) - Psychiatry

In Missouri United States

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Administrative Coordinator I (Part Time) - Psychiatry   

JOB TITLE:

Administrative Coordinator I (Part Time) - Psychiatry

JOB TYPE:

Full-time

JOB LOCATION:

St Louis Missouri United States

JOB DESCRIPTION:

Scheduled Hours

4

Position Summary

The Hermann Center for Child and Family Development, located within the Division of Child Psychiatry at the Washington University School of Medicine, is seeking to hire a 0-standard hour (approx.
4 hrs/week) administrative coordinator for the SYNCHRONY Project.
The position will involve a combination of office functions, such as managing schedules and completing monthly billing on behalf of the clinical staff.


Job Description

To learn more about The Hermann Center and The SYNCHRONY Project, please visit HermannCenter.
wustl.
edu.


Primary Duties & Responsibilities

  • Coordinates and performs daily tasks to ensure functioning of administrative office.
    Assists in development/coordination of programs/projects.
  • Assists with developing budgets, monitoring expenditures, enter personnel/payroll information in HRMS; run reports in FIS, AIS, RAPS; perform online systems entry of documents or data involving accounts payable, purchasing, budgeting, etc.
    ; may approve financial documents such as check requests, journals, purchase orders, travel documents, etc.
  • Provides advising (answering general questions) to students, faculty; enter/update student registration and information into appropriate databases.
    Assists with new course listings, provide special formatting for course offerings, plan and administer student advising reporting process.
  • Plans logistics and provides administrative support for program courses, meetings and events including all details associated with event; negotiates with vendors; oversees, troubleshoots and resolves special situations that arise during event.
    Manages event budget.
  • Coordinates, manages and updates communications for school/department/center including verbal, written and electronic communications and websites which may include initiating/reviewing drafts of various communications.
  • Provides some general administrative support including scheduling appointments, meetings and travel arrangements.
  • Performs other duties as assigned.


Preferred Qualifications

  • Bachelor's degree.
  • Intermediate computer skills including knowledge of computer applications and programs including Word, Outlook, Excel, PowerPoint and Access.
  • Good organizational and interpersonal communication skills to deal effectively with a broad and diverse range of people.
  • In-depth knowledge of office procedures.
  • Accuracy and attention to detail.


Diversity is a core value at Washington University School of Medicine and in the Department of Psychiatry.
We are committed to building and sustaining inclusive and equitable working and learning environments for all students, staff, trainees, and faculty.
We believe that building a diverse team enriches us individually and as a department by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and to discover, design and deliver solutions.
In order to achieve these objectives, candidates are expected to align with the school's mission of promoting inclusive excellence.
They should be prepared to further this objective within Washington University and collaborate with diverse communities of students, faculty, staff, trainees, and patients.
Visit our websites to learn more about DEI initiatives in the Department of Psychiatry (https://psychiatry.
wustl.
edu/diversity-equity-inclusion-2/) and at WUSM (https://diversity.
med.
wustl.
edu/).


Required Qualifications

  • High school diploma or equivalent high school certification.
  • Two years of administrative office experience.


Grade

G07-H

Salary Range

$18.
91 - $29.
32 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University.
Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.


Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.
edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.


Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position.
The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks.
All offers are contingent upon successful completion of required screening.


Benefits Statement

This position is not eligible to receive benefits.
Please visit our website at https://hr.
wustl.
edu/benefits/ to view eligibility criteria.


EEO/AA Statement

Washington University in St.
Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups.
It is the Universitys policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.


Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives.
Individuals with a commitment to these values are encouraged to apply.

Position Details

POSTED:

EMPLOYMENT:

Full-time

SALARY:

29.32 per year

SNAPRECRUIT ID:

S-1707130495-39217268f92f1ff01b1bc97dd2cc5c87

LOCATION:

Missouri United States

CITY:

St Louis

Job Origin:

jpick2

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Scheduled Hours

4

Position Summary

The Hermann Center for Child and Family Development, located within the Division of Child Psychiatry at the Washington University School of Medicine, is seeking to hire a 0-standard hour (approx. 4 hrs/week) administrative coordinator for the SYNCHRONY Project. The position will involve a combination of office functions, such as managing schedules and completing monthly billing on behalf of the clinical staff.

Job Description

To learn more about The Hermann Center and The SYNCHRONY Project, please visit HermannCenter.wustl.edu.

Primary Duties & Responsibilities

  • Coordinates and performs daily tasks to ensure functioning of administrative office. Assists in development/coordination of programs/projects.
  • Assists with developing budgets, monitoring expenditures, enter personnel/payroll information in HRMS; run reports in FIS, AIS, RAPS; perform online systems entry of documents or data involving accounts payable, purchasing, budgeting, etc.; may approve financial documents such as check requests, journals, purchase orders, travel documents, etc.
  • Provides advising (answering general questions) to students, faculty; enter/update student registration and information into appropriate databases. Assists with new course listings, provide special formatting for course offerings, plan and administer student advising reporting process.
  • Plans logistics and provides administrative support for program courses, meetings and events including all details associated with event; negotiates with vendors; oversees, troubleshoots and resolves special situations that arise during event. Manages event budget.
  • Coordinates, manages and updates communications for school/department/center including verbal, written and electronic communications and websites which may include initiating/reviewing drafts of various communications.
  • Provides some general administrative support including scheduling appointments, meetings and travel arrangements.
  • Performs other duties as assigned.

Preferred Qualifications

  • Bachelor's degree.
  • Intermediate computer skills including knowledge of computer applications and programs including Word, Outlook, Excel, PowerPoint and Access.
  • Good organizational and interpersonal communication skills to deal effectively with a broad and diverse range of people.
  • In-depth knowledge of office procedures.
  • Accuracy and attention to detail.

Diversity is a core value at Washington University School of Medicine and in the Department of Psychiatry. We are committed to building and sustaining inclusive and equitable working and learning environments for all students, staff, trainees, and faculty. We believe that building a diverse team enriches us individually and as a department by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and to discover, design and deliver solutions. In order to achieve these objectives, candidates are expected to align with the school's mission of promoting inclusive excellence. They should be prepared to further this objective within Washington University and collaborate with diverse communities of students, faculty, staff, trainees, and patients. Visit our websites to learn more about DEI initiatives in the Department of Psychiatry (https://psychiatry.wustl.edu/diversity-equity-inclusion-2/) and at WUSM (https://diversity.med.wustl.edu/).

Required Qualifications

  • High school diploma or equivalent high school certification.
  • Two years of administrative office experience.

Grade

G07-H

Salary Range

$18.91 - $29.32 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

This position is not eligible to receive benefits. Please visit our website at https://hr.wustl.edu/benefits/ to view eligibility criteria.

EEO/AA Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the Universitys policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.


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