Responsibilities:

• Excellent employment opportunity for a Administrative Coordinator IV in the Foster City, CA area.
• Tuesday-Wednesday-Thursday (collaborative days) with flexibility to come in Monday and Friday as needed.
• Provides administrative support to supply chain teams for calendar management and travel arrangements.
• Manage new hire and contract worker onboarding process to include scheduling introductory meetings, initiate IT onboarding equipment ordering, request/assign workspace.
• Process POs using SAP system.
• Prioritize workload involving multiple projects/timelines.
• Familiar and verse at using software programs (MS Office, Teams and SharePoint Online).
• Under Manager's direction, create draft reports, documents, presentations, and templates using raw data.
• Incumbents may also gather data using internet searches.
• Responsible for coordinating events which include the planning, organizing and implementation of several event activities.
• Liaise with guests to assess needs and coordinate activities such as travel, hotel, expense reports and tools and materials for presentations.
• Correspond directly with vendors/suppliers.
• Act as a resource to other administrative assistants and have working knowledge as back up to the Administrative Coordinator if they are out of the office.
• Keep the bigger picture in mind and influence workflows accordingly.

Experience:

• A BA or BS degree is preferable. Requires a minimum of a High School Diploma plus strong Administrative experience.
• 5-7 years with progressive/increase of responsibilities
• Excellent verbal, written, and interpersonal skills are required.
• Requires knowledge and understanding of administrative and office policies and procedures.
• Must possess good proofreading and editing skills of technical documents.
• Experience with data management and advanced knowledge and experience using several office SW, i.e. MS Office, Teams, SharePoint Online required.
• Works under minimal supervision.
• Receives occasional directions from manager to perform non-routine job responsibilities and duties.
• Proven administration experience within a fast-paced organization supporting senior level management.
• Knowledge of and/or willing to independently learn the company's administrative processes and systems.
• Keen to take the initiative.
• Resilience under pressure will be a distinct advantage in the role.
• Forward thinking with excellent communication and high-level organizational skills.
• Comfortable working with ambiguity in an individual or team environment.
• Behaviors:
  Resilient profile with the ability to deliver in an ambiguous environment
  Ability to engage and manage multiple stakeholders to achieve the objectives
  Curious with learning agility
  Operational excellence
  Organized with systematic approach to prioritization
  Process-orientated to achieve the business objective
• Top 3 Required Skill Sets: Experience supporting multiple leaders, attention to detail, able to work independently with little supervision, able to pivot quickly when priorities change at a moment's notice.
• Top 3 desired Skill Sets: mature, calm, friendly, approachable demeanor.
• Any Disqualifiers? Must have a good grasp of the English language (speaking and writing).