Administrative Manager

Job Title: Administrative Manager
Locaton: 175 High Street, Newton, NJ 07860
Duration: 9+ months contract

Job Summary:
Provides leadership and oversight for hospital operations during off-shifts, ensuring patient safety, quality care, and service excellence. Manages staffing, responds to emergencies, resolves issues, and supports professional practice and regulatory compliance.

Job Responsibilities:

• Handle incidents, emergencies, and operational issues, escalating as needed. Facilitate patient throughput.
• Serves as the senior administrative authority on site during off shifts, making operational decisions until relieved by senior leadership or designated department managers.
• Ensures the implementation of professional practice standards in alignment with organizational policies and evidence-based guidelines. Maintains compliance with all applicable local, state, and federal regulations, OSHA, Joint Commission, and other relevant accrediting bodies.
• Responsible for DOH mandatory reporting of applicable events while on duty. Oversees performance and ensures adherence to patient safety initiatives and regulatory requirements.
• Creates a working environment that promotes positive employee engagement, effective communications and collaboration
• Identifies and implements ways to reduce and control expenses. Monitors staffing levels in relation to patient census and acuity. Implements workforce adjustments as needed, including sending staff home, placing them on stand-by, or reallocating personnel to other areas to ensure safe, cost-effective staffing while maintaining patient care standards.
• Communicates these decisions with the appropriate unit manager / director to ensure transparency and alignment with departmental needs.
• Serve as a key point of contact for addressing and resolving concerns from patients, staff members, visitors, and physicians in a timely and professional manner.
• Provide real-time support and communication to patients and families during times of dissatisfaction, conflict, or heightened emotion ensuring compassionate, empathetic responses and service recovery.
• Promote a culture of service excellence by modeling effective communication, empathy, and responsiveness. Investigate complaints or service disruptions, document findings.
• Facilitate conflict resolution and escalate complex issues to senior leadership when necessary.
• Performs additional administrative responsibilities as requested to meet the needs of the department/organization. Participates on committees, actively supports the Shared Governance.
• Provide guidance, feedback, and performance documentation for staff. Act as liaison between nursing staff, department managers, and administrators-on-call.
• Ensure timely and accurate documentation to all significant events, staffing adjustments, patient/ family interactions, and service recovery actions, communicating to appropriate leaders by the next business day.
• Communicates quality performance concerns and patient care/safety concerns to appropriate personnel.
• Counsels and disciplines assigned personnel, documents issues and follows up with appropriate managers.
• Coordinates activity in response to activation of emergency codes until relieved by senior management on premises or presence of manager having expertise in specific area of concern. Acts as a liaison for the assignment of nursing personnel.
• Rewards and recognizes employee excellence. Assists with transfer/bed assignment of patients to appropriate, available beds. Leads hospital-wide emergency responses such as mass casualty incidents, IT system downtime, and utility failures until relieved by senior leadership.
• Promotes shared decision-making and professional autonomy through active participation in a professional governance structure.

Required Skills & Experience:

• Three (3) years of healthcare management experience.
• Positive communication skills
• Experience with Quality initiatives, action plans, and auditing
• Time management and multitasking skills to facilitate patient movement
• Experience with Joint commission preparation for disease specific certification
• Proven ability to coach teams and provide opportunities to facilitate team work
• MS office experience
• Problem solving, decision making and negotiation skills
• Strong leadership skills
• Able to work with multiple departments
• Superior interpersonal skills
• Demonstrated ability to maintain confidentiality

Responsibilites Cont'd:

• Maintains engagement with relevant professional organizations. Supports the organization's Magnet journey by advancing nursing excellence and staff empowerment.
• Facilitates daily huddles to enhance communication, reinforce a culture of safety.

Required Education:

• Bachelor's degree in Nursing
• Education must be obtained from an accredited institution

Preferred Education:

• Master's degree in Nursing, Business, Healthcare, or Finance

Required Certifications& Licensure:

• BLS Certification.
• ACLS Certification.
• PALS Certification within 6 months of hire.
• Valid Registered Nursing or compact License

Preferred Certifications & Licensure:

• Basis Dysrhythmia
• Certification in area of specialty

About TekNinjas

TekNinjas is a global IT staffing partner placing skilled professionals with leading enterprises and system integrators across the US, Canada, UK, India, and the EU. We focus on the right fit - not just the fast fill - and stay engaged with our consultants well beyond the start date.

We're the right partners in your success.

TekNinjas is an Equal Opportunity Employer.