We are hiring an Administrative Office Assistant for one of our clients in Modesto, CA.

Job Description:

To provide a variety of routine to moderately difficult office support to the City of Modesto Building Safety Division including but not limited to, processing and handling of mail, record keeping, specialized processing related to the department in which assigned, typing, word process-ing, telephone and in-person reception, and filing.

• Perform a variety of office support and general clerical duties related to the work unit.
• Process correspondence, reports, forms, and specialized documents related to the functions of the organizational unit to which assigned from drafts, notes, dictated tapes, or brief instructions.
• Proofread and check typed and other materials for accuracy, completeness, compliance with departmental policies, and correct English usage including grammar, punctuation, and spelling.
• Enter, retrieve and process data, and generate reports using computer systems, following established formats.
• Gather information from individuals or reference sources to complete and process various routine forms, records, and applications; and contact individuals to obtain additional information.
• Maintain records and process and translate forms, such as time records, purchase requisitions and orders, reservation of City pool vehicles, service contract payments, refunds, and others specific to the organizational unit.
• May process and generate fund transfers, checks, and invoices.
• Post and transcribe data, prepare, and update a variety of reports.
• Perform a variety of routine arithmetical calculations.
• Establish and maintain office files, and research and compile information from such files.
• Act as receptionist and receive and screen visitors and telephone calls, take messages, and make appointments; provide directions and basic information and assistance.
• Provide information regarding City or unit activities and functions.
• Perform such office support activities as opening and distributing mail, processing outgoing mail, operating a postage meter, and ordering office supplies.
• Build and maintain positive working relationships with co-workers, other City employees, and the public using principles of good customer service.
• Observe and maintain a safe working environment in compliance with established safety programs and procedures.
• Perform related duties as assigned.

Skills required:

• Organize and maintain office files and records.
• Compose routine correspondence from brief instructions.
• Use initiative and sound independent judgment within established guidelines.
• Prioritize work and coordinate several activities simultaneously.
• Proofread various documents to maintain accuracy.

Experience required:

• Eighteen months of general clerical experience.

Education Required:

• High School diploma or GED equivalency

About Us:

We are specialized in recruiting and deliver the best professional talent of industry and we are committed to deliver best experience for our clients and job seekers. With over two decades of experience in the recruitment industry, we proudly help you to find the next job that matches your professional skills. Our team understands your needs or requirement before starting the recruitment, that enables to find the high quality of talent with high success rate of talent delivery, keeps us continue to be the best in the industry. By responding to this job posting, you are consenting to receive text/SMS messages from us. Thank you.