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Administrative Operations Coordinator

  • Job type Posted on: Jul 23, 2026
  • Experience level DivIHN Integration Inc
  • Employment type Chicago, Illinois
  • Employment type Onsite
  • Salary Full-time
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Job Title :

Administrative Operations Coordinator

Job Type :

Full-time

Job Location :

Chicago Illinois United States

Remote :

No

Jobcon Logo Job Description :

For further inquiries regarding the following opportunity, please contact our Talent Specialists, Jessolin, at 224-704-1714

Title: Administrative Operations Coordinator
Duration: 12 Months
Location: Onsite at Chicago, IL

Schedule: Monday - Friday, 6:30 AM - 3 PM or 7:00 AM - 3:30 PM
Only W2 candidates are eligible for this position. Third-party or C2C candidates will not be considered.
Description

Time entry
  • Receive the daily recap sheets from field employees and reconcile with electronic time entry system.
  • Make updates as necessary and submit for approval.
Resource Scheduling
  • Update the PCAD application to reflect available daily resources
Absence tracking
  • Employees not reporting to work are expected to inform management.
  • Those notifications need to be logged, tracked, and reported.
Vehicle tracking
  • Each of the 140+ employees has their own vehicle and they often change locations or are down for maintenance.
  • The status and location of all the vehicles needs to remain up-to-date.
Assist Supervisors in managing CCG tools and devices
  • Each of the 140+ employees has specialized tools and devices to assist them in their tasks.
  • Assist the Supervisors with keeping track of available supplies and taking steps to repair or replace as needed.
Facilitate annual and ad-hoc training sessions
  • Training sessions are often held to pass along new or changed information in policies or procedures.
  • This position may help in coordinating those sessions and delivering the material.
  • This position will report from either our North Shop location
Additional Job Description Details :
  • The right person for this position will be someone with strong data entry experience, attention to detail and good at retaining information.

About us:
DivIHN, the 'IT Asset Performance Services' organization, provides Professional Consulting, Custom Projects, and Professional Resource Augmentation services to clients in the Mid-West and beyond. The strategic characteristics of the organization are Standardization, Specialization, and Collaboration.

DivIHN is an equal opportunity employer. DivIHN does not and shall not discriminate against any employee or qualified applicant on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status.

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Jobcon Logo Position Details

Posted:

Jul 23, 2026

Reference Number:

11570-3720

Employment:

Full-time

Salary:

Not Available

City:

Chicago

Job Origin:

CIEPAL_ORGANIC_FEED

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For further inquiries regarding the following opportunity, please contact our Talent Specialists, Jessolin, at 224-704-1714

Title: Administrative Operations Coordinator
Duration: 12 Months
Location: Onsite at Chicago, IL

Schedule: Monday - Friday, 6:30 AM - 3 PM or 7:00 AM - 3:30 PM
Only W2 candidates are eligible for this position. Third-party or C2C candidates will not be considered.
Description

Time entry
  • Receive the daily recap sheets from field employees and reconcile with electronic time entry system.
  • Make updates as necessary and submit for approval.
Resource Scheduling
  • Update the PCAD application to reflect available daily resources
Absence tracking
  • Employees not reporting to work are expected to inform management.
  • Those notifications need to be logged, tracked, and reported.
Vehicle tracking
  • Each of the 140+ employees has their own vehicle and they often change locations or are down for maintenance.
  • The status and location of all the vehicles needs to remain up-to-date.
Assist Supervisors in managing CCG tools and devices
  • Each of the 140+ employees has specialized tools and devices to assist them in their tasks.
  • Assist the Supervisors with keeping track of available supplies and taking steps to repair or replace as needed.
Facilitate annual and ad-hoc training sessions
  • Training sessions are often held to pass along new or changed information in policies or procedures.
  • This position may help in coordinating those sessions and delivering the material.
  • This position will report from either our North Shop location
Additional Job Description Details :
  • The right person for this position will be someone with strong data entry experience, attention to detail and good at retaining information.

About us:
DivIHN, the 'IT Asset Performance Services' organization, provides Professional Consulting, Custom Projects, and Professional Resource Augmentation services to clients in the Mid-West and beyond. The strategic characteristics of the organization are Standardization, Specialization, and Collaboration.

DivIHN is an equal opportunity employer. DivIHN does not and shall not discriminate against any employee or qualified applicant on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status.

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