Title: Mail Services Specialist

Location: Carlsbad, CA 92008

Duration: 6 Months

Pay Rate: XX21XX

Hours: M-F 7-4pm, no OT likely

Day to Day Responsibilities:

• Receiving packages
• Placing packages in shelves/refrigerators/freezers
• Receiving from FedEx/UPS/small freight companies
• Less than 50 packages a day typically
• Keep receiving area organized.
• Ability to use computer system to record materials received and shipped.
• Physical ability to assist with warehouse operations. Able to lift 50 lbs.

Job Summary:

• The Mail Services Specialist is crucial to the processing, preparation, and delivery of mail throughout Host-supported locations.
• The individual in this role maintains a precise daily schedule for the delivery of mail, packages, copy products and stationery, and ensures that items are mailed and delivered quickly and efficiently.
• The Mail Services Specialist is also responsible for stocking mail and postage supplies, inspecting deliveries and processing shipment requests with Host vendors.
• This individual safeguards deliveries from damage and tampering, in addition to other duties such as responding to production needs.

Duties & responsibilities:

• Deliver mail, packages, copy products and stationery to assigned group/location per daily schedule.
• Ensure that all packages received/delivered are shipped and/or delivered same day, or alternatively consignee with be advised of next day delivery.
• Check daily and replenish, if necessary, all mail and postage supplies.
• Audit delivered items with delivery invoices. Approve or reject deliveries based on inspections. Check for contraband.
• Ensure all shipped packages are adequately protected against damage.
• Process shipment request with vendor, advising package owner of arrangements.
• Apply appropriate postage amounts and required identification to outgoing mail and packages.
• Stock copy rooms and provide first response for copier fleet production needs such as clearing jams (no tool repairs) and determining if a technician is needed.
• May perform other duties to include but not limited to monitoring on-line production/copy requests, setup of conference rooms for client meetings, and answer telephones in a professional manner, direct calls, and take messages.
• Performs other duties as assigned.

Qualifications:

• 1+ years of experience preferred
• Related work experience in warehouse, shipping and receiving
• HS Diploma
• Basic computer skills
• License for shipping and receiving would be nice, not required.

Interview Process:

• 2 rounds. Over the phone 1st, 2nd on site with facility manager.