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Administrative Operations Receptionist

  • ... Posted on: Dec 16, 2024
  • ... Pacer Staffing
  • ... Imperial, Pennsylvania
  • ... Salary: Not Available
  • ... Full-time

Administrative Operations Receptionist   

Job Title :

Administrative Operations Receptionist

Job Type :

Full-time

Job Location :

Imperial Pennsylvania United States

Remote :

No

Jobcon Logo Job Description :


Job Description: Any Potential to convert to FTE, If so, what rate: Yes, up to XX17.46 per hour

Years of Experience needed: Preferred 2 years of Customer Service

Level of Education: College degree preferred, but not required

Systems/Software proficiencies: Proficient with MS Windows, and MS Word and Excel

Certifications/Licenses: None required

Top Must have Skills: Pleasant demeanor, Customer service and Organization and Computer/email

Top Nice to have Skills: MS Word and Excel

Interview Process (how many rounds, format): 2 rounds, Teams video call

Job Description/Day-to-Day:

Typical reception duties
Answering phones
Registering visitors
Coordinating visitor schedules
Attending to break room (keeping coffee and snacks supplied)
Other duties as requested by client
Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor with a strong, professional customer service orientation. Ability to calculate simple figures such as percentages. Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills. Intermediate skills with Microsoft Office Suite. Ability to work flexible work schedules based on office needs. Provides administrative support to a department or office location. Provides support for reception and guest services, mail services, phone, meeting rooms and location services. Receives and directs incoming calls to appropriate personnel and voicemail. Greets and announces clients, applicants and visitors. Follows security procedures for recording guests, suppliers and other visitors. Arranges escorts as needed. Issues visitor passes and validates parking. Assists with scheduling and preparing meeting and conference rooms. Coordinates setup of conference/meetings rooms. Arranges for and reserves projectors and other meeting equipment, ensuring equipment is in good operating condition. Arranges video and/or web conferencing as needed. Coordinates catering for meeting and events. May negotiate pricing and menus. Secures approvals for catering expenses and reviews invoices to arrange billing to appropriate department or business unit. Performs general clerical duties associated with distributing office faxes, packages and mail as required. Uses tracking systems to record inbound and outbound courier, freight and mail. Meters mail. Arranges messenger service as needed. Follows location security procedures for screening inbound deliveries. Orders office supplies and other common use items for the location, such as caf supplies, equipment toner, printer paper, freight and shipping supplies etc. Maintains neat appearance reception area, conference rooms caf and other common areas. Requests building and housekeeping services as needed. Periodically inspects common area equipment to ensure good operating condition. Arranges equipment service as needed. Maintains records and logs of service requests and tracks their status. Maintains a file of services including transportation sources, accommodations, and referral contacts. May arrange convenience/hospitality services for guests such as transportation, tickets, reservations, etc. Performs other duties as assigned.
Additional Sills:

Jobcon Logo Position Details

Posted:

Dec 16, 2024

Employment:

Full-time

Salary:

Not Available

Snaprecruit ID:

SD-CIE-d39c3de539b5b63e8e6281f13e35f4a17688c122708579135c2503e1c27f0cfb

City:

Imperial

Job Origin:

CIEPAL_ORGANIC_FEED

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Job Description: Any Potential to convert to FTE, If so, what rate: Yes, up to XX17.46 per hour

Years of Experience needed: Preferred 2 years of Customer Service

Level of Education: College degree preferred, but not required

Systems/Software proficiencies: Proficient with MS Windows, and MS Word and Excel

Certifications/Licenses: None required

Top Must have Skills: Pleasant demeanor, Customer service and Organization and Computer/email

Top Nice to have Skills: MS Word and Excel

Interview Process (how many rounds, format): 2 rounds, Teams video call

Job Description/Day-to-Day:

Typical reception duties
Answering phones
Registering visitors
Coordinating visitor schedules
Attending to break room (keeping coffee and snacks supplied)
Other duties as requested by client
Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor with a strong, professional customer service orientation. Ability to calculate simple figures such as percentages. Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills. Intermediate skills with Microsoft Office Suite. Ability to work flexible work schedules based on office needs. Provides administrative support to a department or office location. Provides support for reception and guest services, mail services, phone, meeting rooms and location services. Receives and directs incoming calls to appropriate personnel and voicemail. Greets and announces clients, applicants and visitors. Follows security procedures for recording guests, suppliers and other visitors. Arranges escorts as needed. Issues visitor passes and validates parking. Assists with scheduling and preparing meeting and conference rooms. Coordinates setup of conference/meetings rooms. Arranges for and reserves projectors and other meeting equipment, ensuring equipment is in good operating condition. Arranges video and/or web conferencing as needed. Coordinates catering for meeting and events. May negotiate pricing and menus. Secures approvals for catering expenses and reviews invoices to arrange billing to appropriate department or business unit. Performs general clerical duties associated with distributing office faxes, packages and mail as required. Uses tracking systems to record inbound and outbound courier, freight and mail. Meters mail. Arranges messenger service as needed. Follows location security procedures for screening inbound deliveries. Orders office supplies and other common use items for the location, such as caf supplies, equipment toner, printer paper, freight and shipping supplies etc. Maintains neat appearance reception area, conference rooms caf and other common areas. Requests building and housekeeping services as needed. Periodically inspects common area equipment to ensure good operating condition. Arranges equipment service as needed. Maintains records and logs of service requests and tracks their status. Maintains a file of services including transportation sources, accommodations, and referral contacts. May arrange convenience/hospitality services for guests such as transportation, tickets, reservations, etc. Performs other duties as assigned.
Additional Sills:

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