Position Overview

A private family is seeking a highly organized and proactive Personal Administrative Assistant t to support a private UHNW family across multiple residences. This role will assists with day-to-day personal and household administration, errands, logistics, and travel coordination. The ideal candidate is very tech savvy, detail-oriented, discreet, adaptable, and comfortable working in a fast-paced private household environment while taking direction from the House Manager.

Key Responsibilities

Household & Personal Support

• Assist with daily errands including shopping, pickups, deliveries, and returns
• Manage orders, track packages, and coordinate exchanges or returns as needed
• Support organization and principals of household items, supplies, and inventories across residences
• Assist with ad hoc requests from family members and household staff

Administrative Support

• Provide administrative support under the direction of the House Manager
• Help manage and organize household records, receipts, and documentation
• Assist with vendor coordination, scheduling, and service appointments
• Maintain task lists and ensure follow-through on assigned projects

Travel Coordination

• Assist with booking and coordinating domestic and international travel logistics
• Research and arrange flights, hotels, transportation, and itineraries
• Track travel details and prepare itineraries for family members
• Communicate with House Manager on scheduling details

Multi-Property Support

• Provide support across multiple residences as directed
• Assist with coordinating logistics between properties

Qualifications

• 1–3 years of experience in personal assistant, administrative, hospitality, or similar support role
• Exceptional organizational and time-management skills
• Strong attention to detail and ability to manage multiple tasks
• High level of discretion and professionalism
• Strong communication skills
• Comfortable working in a dynamic private household environment
• Ability to travel between residences as required
• Valid driver’s license preferred

Preferred Qualities

• Service-oriented mindset
• Flexible schedule and willingness to assist with urgent requests
• Tech-savvy with familiarity in travel booking tools and task management systems
• Experience working in private households or family offices is a plus