Administrative Secretary (Executive Secretary I Opt. 2) - Springfield Apply
Agency : Department of Children and Family Services
Closing Date/Time: 02/08/2024
Salary: $3,954 - $5,482 (Anticipated Starting Salary Step 1C, $3,954/month)
Job Type: Salaried Full Time
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC014
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Req#34722
Position Overview
The Illinois Department of Children and Family Services is seeking an organized, professional, and results oriented individual to serve as Administrative Secretary. Under direction, this position will provide secretarial support and gather information for highly confidential reports, while advising the Deputy Director of significant issues. The position will also schedule meetings, coordinate meeting agendas, receive and sort mail, and answer phones. This position provides a great opportunity for someone who is focused on ensuring that supportive functions and processes are fulfilled in an efficient, effective manner. DCFS offers a competitive compensation plan, excellent benefits, and a pension program. The ideal candidate for this position will have excellent organizational skills and strong communication capabilities. We invite you to join our innovative team to help make a positive difference in the lives of the children and families of Illinois.
Job Responsibilities
1. Serves as Administrative Secretary for the Deputy Director of Quality Assurance
2. Performs difficult and responsible keyboarding
3. Confers with other government office representatives, providers, and the general public by providing information concerning rules, regulations, methods, procedures, proper submission of documents, and provisions of statutes relating to divisional programs
4. Answers incoming telephone calls and refers caller to appropriate party or source of information
5. Receives, date stamps, and distributes mail for assigned staff
6. Develops, organizes, and maintains files on specified project activities, materials, vouchers, and correspondence
7. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above
Minimum Qualifications
1. Requires knowledge, skill, and mental development equivalent to completion of two years of secretarial or business college and one year of secretarial experience OR completion of high school and three years of secretarial experience
Preferred Qualifications
1. 4 years of administrative secretarial experience in a public or business organization, gathering materials and conducting research
2. 3 years of experience serving in a liaison capacity for a public or business organization
3. 2 years of experience answering phones and scheduling meetings in a public or business organization
Conditions of Employment
1. Requires the ability to keyboard accurately at 55 wpm.
2. Requires ability to travel in the performance of duties.
3. The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
About the Agency
DCFS is deeply committed to the welfare and protection of children. Our goal is to protect children by strengthening and supporting families. In every effort, from receiving hotline calls to reaching family reunification or foster care and adoption, children and families are our focus.
Work Hours: Monday - Friday 8:30 AM - 5:00 PM
Work Location: 4 W Old State Capitol Plz Springfield, IL 62701-1222
Agency Contact:
Michael Bernardy
Email: Michael.Bernardy@illinois.gov
Phone #:217-558-8163
Job Family: Office & Administrative Support
PIN#08-0091
This position DOES NOT contain Specialized Skills (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
Use the Apply button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the View Profile link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com click Application Procedures in the footer of every page of the website.
The main form of communication will be through email. Please check your junk mail, spam, or other folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
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