Job Title: Administrative Services Assistant

Location: Nashville, TN 37216 (Onsite)

Duration: 6+ Months contract

Job Description:

Responsibilities/Tasks

• Assist the lab staff with grant application coordination including development, submission, and management
  • Follow and update detailed timelines and checklists
  • Submit required progress reports, performance metrics, and financial reports
  • Create budgets and compile required documents
• Review monthly expenditure reports, calculate projections, and meet with the Lab Grants Coordinator to provide updates
• Work with small groups via email, virtual, and in-person meeting
• Attend CDC/FDA/HHS webinars and calls to get programmatic information
• Grant coordination on non-lab-led grants for our Clinical and Laboratory Operations Divisions:
  • Epidemiology and Laboratory Capacity for Prevention and Control of Emerging Infectious Diseases (ELC) Cooperative Agreement, Tuberculosis Elimination and Laboratory Cooperative Agreement (TB COAG), Emerging Infections Program (EIP), and Food and Drug Administration (FDA) National Antimicrobial Resistance Monitoring System (NARMS)

Qualifications

• Strong MS Office skills
• Strong Excel skills
• Strong written and verbal communication skills
• Budgeting experience
• Accounting Experience
• Grants management experience

Days: Monday Yes Tuesday Yes Wednesday Yes Thursday Yes Friday Yes Saturday No Sunday No

Hours/Day: 7.5

Time Zone: CST

Shift: 8:00 Am to 4:30 Pm

Qualification:

• Addressing
• Collating
• Correspondence Email
• Correspondence General
• Customer Service
• Customer Service Skills
• Emailing
• Faxing
• Filing
• Mailroom
• Microsoft Excel
• Microsoft Word
• Printing and Copying
• Typing
• Verbal Communication